Purchase Executive

Job description

Company Description

Pullman Chennai Anna Salai offers 232 stylish rooms, a swimming pool, fitness center, spa, two signature dining venues, versatile banquet spaces, boardrooms, and social lounges-ideal for business and leisure travelers. The hotel is perfectly equipped to host a wide range of MICE events, featuring versatile modular venues that can accommodate up to 400 guests, from intimate meetings to grand celebrations.

Job Description

Purchasing Planning

·  Responsible for purchase of materials required by the company.
·  To assist the Materials Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
·  To survey the market and update the knowledge about new products and suppliers available in the market.
·  Assist the Materials Manager to coordinate all the operations of the team within the department.
·  Provide information on choices of items available for purchase.
·  Assist the Materials Manager to prioritize purchases based on resources and urgency.
·  Ensure to evaluate user needs and functionality of various materials purchased.
·  Ensure that all Licensing laws are adhered to.
·  Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.

People Management

·  Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
·  Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

·  Assist the Materials Manager to monitor and maintain inventory records of all the purchases made.
·  Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

·  To compare the quotations received and select the supplier, who suits to the company’s requirements.
·  Ensure to place order with suppliers taking the lead time into consideration.
·  Negotiate with supplier and evaluate the proposal when required.
·  Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
·  Ensure that a copy of purchase order is sent to all the concerned departments.
·  Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
·  Ensure closure of purchase record after delivery of items.
·  Handle dispatches to other departments as required.
·  Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
·  To handle day-to-day purchase activities.
·  Follow up on payment on receiving the materials.
·  Handle additional responsibilities as and when delegated by top management
·  Coordinate operations with Department Coordinators, Supervisors and other
·  Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Qualifications

·  Bachelor’s Degree
·  Minimum 3 years of experience in a similar capacity
·  High degree of professionalism with strong understanding of business acumen
·  Excellent reading, writing and oral proficiency in English language
·  Proficient in MS Excel, Word, PowerPoint, and relevant financial and accounting reporting systems
·  Fully conversant in  accounting principles   and financial regulation standards

Additional Information

·  WHAT IS IN IT FOR YOU:
·  Come As You Are
·  Work With Purpose
·  Grow, Learn and Enjoy
·  Explore Limitless Possibilities