Personal Assistant to the General Manager

Job description

Company Description

OUR COMMITMENT TO DIVERSITY & INCLUSION:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

WHY WORK FOR ACCOR?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit   https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

 

Job Description

The Personal Assistant (PA) to the General Manager plays a crucial role in supporting the General Manager in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the GM and various stakeholders, including employees, suppliers, and guests.

 

·  Manage sensitive information with discretion and integrity.
·  Act as the first point of contact for the Executive Office.
·  Manage the General Manager's calendar, including scheduling meetings and appointments.
·  Prepare reports, presentations, memos, SOPs, complimentary vouchers and any official documents.
·  Manage correspondence, including negative reviews directed to the GM.
·  Prepare and process GM's monthly expenses, travel expenses, insurance reimbursement claims, and travel arrangements.
·  Review and proofread contracts, capex files and any other documents for accuracy before the General Manager's review.
·  Keep all ExComs/departments on task to meet deadlines.
·  Prepare the monthly business review presentation and take minutes.
·  Monitor project timelines and deliverables, ensuring deadlines are met.
·  Maintain organised filing systems, both physical and digital.
·  Prepare reports for the GM.
·  Manage stationery inventory (Future log).
·  Coordinate and organise internal and external meetings, including venue booking and catering arrangements.
·  Assist in the preparation of board meeting materials and annual reports.
·  Liaise with other departments to gather information and data for GM's presentations and reports.
·  Manage the GM's professional memberships and subscriptions.
·  Assist in organising company events and team-building activities as directed by the GM.

 

Qualifications

·  Bachelor’s degree in Hospitality Management, Business Administration, or a related field preferred.
·  Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
·  Experience in supporting senior management is an advantage.
·  Strong organizational and time-management skills.
·  Excellent verbal and written communication skills.
·  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
·  Ability to multitask and prioritize tasks effectively.
·  Strong attention to detail.
·  Problem-solving and critical thinking skills.
·  High level of integrity and confidentiality.
·  Adaptability to changing environments and priorities.