Executive Assistant to GM

Job description

Job Description

 

·  Provides administrative support to General Manager. Ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
·  Types, files and upkeeps all private and confidential matters related to the executive office
·  Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval; ensures all files are kept up-to-date at all times.
·  Prepares the relevant materials for all meetings attended by General Manager.Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and any other meetings.
·  Prepares and circulates the minutes of the meetings.
·  Answers telephone calls courteously and gives information to callers. Routes call to appropriate official and places outgoing calls.
·  Makes copies of correspondence or other printed matters.
·  Prepares outgoing mail.
·  Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
·  Monitors and maintains the proper appearance of the office area.
·  Handles outgoing mails by courier.
·  Makes and confirms appointments for the General Manager.
·  Provides assistance & support to internal customers in other departments as appropriate.
·  Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to make sure problems are resolved satisfactorily.
·  Maintains positive guest and colleague interactions with good working relationships.
·  Greets visitors, ascertains nature of business, and directs visitors appropriately.
·  Attends and contributes to all training sessions and meetings as required.
·  Exercises responsible behavior at all times and positively representing the hotel team.
·  Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organizations.
·  Ensures high standards of personal presentation and grooming.
·  Carries out any other reasonable duties and responsibilities as assigned.

Qualifications

·  Minimum 3 years of experience and minimum 1 years in a similar role. 
·  Experience in shorthand, MS Office.
·  Egyptian Nationals only.
·  Fluent in English