Assistant Manager - Events

Job description

Company Description

Your Fairmont Journey Starts Here:

Are you a someone with a passion for excellence and a flair for exceptional hospitality? Fairmont Udaipur Palace invites you to embark on an unforgettable journey of luxury and join our pre-opening team.

Job Description

We are seeking a highly organized and dynamic Assistant Manager - Events to join our team. The successful candidate will be responsible for managing and executing a variety of events, from corporate conferences to social gatherings, ensuring all aspects of event planning, coordination, and delivery are seamless. The Assistant Manager - Events will work closely with clients, vendors, and internal teams to create memorable and successful experiences.

Key Responsibilities

· 
Event Planning & Coordination :

·  Plan, organize, and execute events from concept to completion, ensuring all details are considered.
·  Develop event timelines, checklists, and budgets.
·  Liaise with clients to understand their event objectives and expectations.
·  Coordinate with internal teams, suppliers, and vendors to ensure successful event delivery.
· 
Vendor & Supplier Management :

·  Source and negotiate with vendors (e.g., venues, caterers, AV providers) to secure the best prices and services.
·  Ensure the timely delivery of goods and services for each event.
·  Manage contracts and agreements with vendors.
· 
On-Site Event Execution :

·  Oversee event setup, including stage, AV equipment, signage, decorations, and catering.
·  Supervise event staff and volunteers, ensuring smooth operations.
·  Resolve any issues or challenges that arise during events, ensuring client satisfaction.
· 
Marketing & Promotion :

·  Assist with event marketing strategies and promotional activities, including social media, email campaigns, and print collateral.
·  Support the creation of event invitations, programs, and other promotional materials.

Qualifications

·  Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field.
·  Minimum of 2-3 years of experience in event planning, coordination, or management.
·  Strong ability to conceptualize, plan, and execute a variety of events including conferences, seminars, corporate events, and social gatherings.
·   Excellent organizational and time management skills, with the ability to handle multiple events simultaneously.
·  Experience in budgeting, cost control, and vendor negotiation to ensure events are executed within budget.
·  Strong verbal and written communication skills to interact with clients, vendors, and stakeholders effectively.

Additional Information

Our commitment to Diversity & Inclusion :

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.