Workplace Manager

Job description

Company Description

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Job Description

As Workplace Manager, you are responsible for designing, enhancing, and operating a workplace that reflects Ubisoft's values and ambitions, ensuring a productive, safe, and inspiring environment for all staff.

You bring passion and organizational skills to oversee a wide range of administrative, facilities, and operational functions. You will support studio management and contribute to the overall employee experience through effective space management, procurement processes, health and safety initiatives, and workplace improvements.

RESPONSIBILITIES

1. Workplace Operations & Administrative Management

·  Serve as the first point of contact for all workplace-related matters and facilitate communication with studio teams.
·  Oversee daily office operations including building management, stationery, mail/postage, travel and accommodations, food services, and general supplies.
·  Coordinate with internal teams and assist in planning internal events (e.g., staff celebrations, birthdays) in collaboration with the Communications department.
·  Monitor and evaluate employee satisfaction through surveys and feedback mechanisms; propose improvements as needed.
·  Supervise and support the duties of cleaning staff and tea service personnel.
·  Maintain up-to-date records of office layout and seating plans.
·  Manage the workplace budget: forecast, monitor, and report on all workplace-related expenses in alignment with studio financial targets. Roll out and maintain workplace processes, tools, and policies to support day-to-day efficiency.
·  Act as the liaison with building management and landlords for issues related to leasing, repairs, and service quality.
·  Welcome visitors and manage phone communications as needed.

2. Workplace Design & Renovation Projects

·  Monitor trends in workplace strategy, space utilization, and employee experience; make proactive recommendations in line with evolving studio needs.
·  Support the design and planning of renovations, refits, and workspace layouts to ensure functionality, comfort, and alignment with studio branding.
·  Lead and coordinate improvement projects such as office moves, furniture installations, or floor upgrades.

3. Procurement & Vendor Management

·  Serve as the primary point of contact for office vendors and service providers, ensuring consistent quality and timely service delivery.
·  Manage the full procurement cycle: identifying needs, issuing purchase orders, and tracking deliveries and invoices.
·  Research and engage with competitive suppliers to provide cost-effective and reliable services.
·  Maintain and monitor contracts to ensure compliance, renewals, and performance tracking.
·  Ensure all procurement requests are fulfilled on time and aligned with company procedures.

4. Health, Safety, and Security Oversight

·  Support the implementation of workplace health and safety policies in compliance with local regulations.
·  Coordinate with building security and internal stakeholders to ensure a safe and secure work environment.
·  Report safety issues or incidents and follow up on corrective actions.
·  Promote and support sustainability efforts such as recycling, waste reduction, energy efficiency, and plastic-free initiatives.

Qualifications

·  At least 5 years of experience in Office & Administration Management.
·  At least 2 year of experience in Procurement.
·  Proficiency in MS Word, MS Excel, Powerpoint, and Outlook.
·  Excellent command of English in reading, writing, listening, and speaking;
·  Familiar of general administration and office protocol;
·  Highly organized and detail-oriented.
·  Strong interpersonal and communication abilities.
·  Capable of multitasking and working under pressure.
·  Proactive, resourceful, and solution-oriented.
·  Demonstrates initiative and works independently with minimal supervision.
·  Curious, eager to learn, and adaptable to evolving workplace demands.

Additional Information

Ubisoft Da Nang - Where bright ideas are given a chance to shine 

Ubisoft Da Nang is an ambitious and dynamic studio, bringing together some of the brightest international talent to create immersive worlds that serve as playgrounds for imagination, surprise, and fun.

Since 2020, we’ve been uniting the best creative and engineering minds from Vietnam and beyond, with a shared goal of introducing Ubisoft’s iconic worlds to new audiences. We collaborate with highly talented teams on exciting and challenging projects displayed at an international level, whether it's fun and easy-to-pick mobile games or titles for consoles and PCs.

We believe in empowering our team members by fostering a collaborative, inclusive, and innovative environment. Our office, awarded Best Office Design in Vietnam by VMark 2021 , reflects our commitment to creating a space that inspires creativity and promotes well-being.

Located in one of Southeast Asia's most effervescent tech hub, we enjoy the breathtaking views of both beaches and mountains, clean air, no traffic, and the proximity to major cities in the region.

If you're passionate about gaming and eager to contribute to our vision of creating the unknown, join us at Ubisoft Da Nang, where you'll be empowered to grow within the Ubisoft family and make your mark in the world of gaming, whether you're just starting your game development journey or looking to take your career to the next level!

Why it's great to work at Ubisoft Da Nang:

·  An international, professional, collaborative, modern, and creative environment
·  Attractive remuneration package
·  Performance rewards
·  Creative & endless fun projects
·  Ubisoft Connect account with access to all Ubisoft titles on PC
·  Premium healthcare insurance
·  UBIVERSARY for your working milestones
·  Team building, Lunar New year Celebration, Projects celebration
·  Beers and treats every Friday  (yay!)
·  Staff clubs
·  Premium gym club access
·  Free in-house entertainment facilities (PS5, Nintendo Switch, Steam Deck…), coffee, tea and snack (cookies, candies…)
·  We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Our hybrid work model includes 3 days a week in our office and the remaining 2 days working from home. Note, that some roles are fully office-based and are not eligible for hybrid work.
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