Payroll & HR Specialist

Job description

Job Description

The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.

Responsibilities:

The main tasks are to:

·  Act as HR specialist for employees and managers to:
·  Answer questions related to HR and benefits policies.
·  Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
·  Coordinate changes (salary and bonus) with the payroll department.
·  Updating Finance department about the changes of the month regards payroll (new banks account/address, new referral reward) & contact with the external payroll provider
·  Assisting HR Manager with day-to-day clerical/administrative HR functions.
·  Participate in HR Services projects and act as an ambassador for HR initiatives.
·  Enter data into employee files.
·  Act as HR resource for employees and managers to:
·  Draft employment contracts, amendments and all other documents related to employee files.
·  Follow up with managers on contract employees, and mid and end of probation for new employees.
·  Support HR and management partners during the annual performance evaluation process.
·  Provide administrative and other support to HR partners such as:
·  Communications to teams,
·  Salary positioning proposals,
·  Development plan follow-up, etc.
·  Act as HR resource for employees and managers to:
·  Coordinate departures and returns from long-term absences (unpaid leave, paternity and maternity leave, disabilities).
·  Help onboard new employees by assisting the HR Business Partner and and Production Teams to create a seamless first week and beyond.
·  Manage employee benefits like ticket restaurant, ticket transport, etc. and group insurance file administration.
·  Manage the relationships with external services providers such as Payroll provider, labour and immigration lawyers, relocation providers, and benefits suppliers.
·  Be the key user and reference point for managing administrative employee file tools.
·  Ensure accuracy of HRIS data.
·  Manage HRIS requests.
·  Have good working knowledge of the HRIS system.
·  Ensure that payroll is in line with the company’s HR policies.
·  Oversee the day-to-day payroll operations and the monthly process with the finance team.
·  Perform all other related duties.

Qualifications

Qualifications

The ideal candidate will have excellent attention to detail, flexible, and a strong work ethic.

To be considered for this role you must have:

·  Accuracy and strong attention to detail 
·  Ability to prioritize accordingly and adapt to change - remain curious and open to learning
·  2 or more years' experience in a relevant field.
·  Proficiency in Microsoft Office especially Excel
·  Excellent communication skills
·  Customer focused
·  Organizational and planning skills
·  Autonomous and takes initiative
·  Has a sense of urgency
·  Team player with various communities and stakeholders
·  Empathy and discretion
·  Ability to understand and apply laws, regulations, and company policies
·  Excellent writing and communication skills in English and Spanish

 

Additional Information

Benefits:

·  Hybrid work with 3 days in the office/week
·  Private Health Insurance and fitness subsidies.
·  Employee mental health assistance.
·  Tickets restaurant
·  Free coffee, fruits and daily breakfast.
·  Spectacular roof-top terrace with sea views