Twyver - Finance Administrator

Job description

Twyver a specialist Switchgear and Critical Power Solutions provider with over 80 years of experience and a part of the Vinci Energies Group (€14 billion) is looking to recruit a Finance Administrator

Competitive Salary + Pension + Share Scheme + Healthcare + Benefits 

The Finance Administrator will be responsible for the day to day running of the administration / finance function within the Business Unit. They will also provide support to the Business Unit General Manager and the team to assist with the effective running of the business unit (BU). They are required to build and maintain strong collaborative relationships with the operational staff within their BU and within the group. They will possess excellent communication skills, both written and oral, have strong administrative skills, and be able to work in a fast-paced environment. They will report directly into the Business Unit General Manager.

• Responsible for coordination and day to day running of the Administration function within the Business Unit whilst providing an excellent and consistent administrative service to all including employees, customers and suppliers.
• Provides support in ensuring that the rules, principles, and the internal control requirements of the Group are met including Business Unit reporting obligations
• Liaise with the central finance support office
   

General Administration

• Administrative and office duties to aid the smooth running of the Business Unit
• Ensure compliance with the company’s Internal Control Manual and procedures
• Proactively resolve problems
• Maintenance of the Business Units Health & Safety records
• Ensure monthly stock checks are carried out
• Other Ad- Hoc administration task such as booking accommodation / travel, Business Unit housekeeping
   

Control and Reporting

• Make sure data / transactions are accurately recorded in a timely manner and in accordance with the group and general accounting rules
• Aid the Central Support Office with the year end audit by providing the necessary information
   

Projects / Finance / HR

• Creation of new projects / quotations along with the ongoing maintenance of records / filing of project data
• Responsible for creation and maintenance of the Business Units customer / vendor accounts
• Raising of purchase orders, GRN and processing of all purchase invoices
• Raising Sales orders, Sales invoices and allocating cash as it credits the bank
• Processing of weekly timesheets to support the Central Payroll function
• Assist with new starter paperwork and maintenance of HR Records
• Tracking of annual leave / sickness within the Business Unit
• Provide HR Support including record updating and assisting with new starter paperwork
• Maintain and retrieve all company records (training, holiday, insurance, plant and equipment etc) in appropriate filing systems
   

Desired profile

• Strong Admin / Finance admin background
• Outstanding oral and written communication skills are imperative for this role.  The person will need to be a confident communicator, across all levels both internally and externally
• Friendly and approachable manner, able to build and sustain relationships based on trust at all levels
• An eye for detail, focused on quality and accuracy, within a busy environment, without compromising deadlines
• Hands on experience in Accounts Payable, Accounts Receivable and Timesheets
• Strong IT skills in particular, Microsoft Office (Excel, Outlook and Word) 
• A well-motivated individual who can work on their own initiative but also be able to work effectively as part of a team

Other desirable skills 

• Credit Control experience
• Experience with using SAP systems
• Previous experience working in a project-based environment

About TWYVER

Part of the VINCI Energies Group and backed by over 75 years experience, Twyver design and manufacture low voltage switchboards, packaged substations and motor control centres for retail, commercial and industrial applications. Twyver develops solutions designed to meet each client's specific requirements. This also extends to the project site where Twyver's team provide a specialist installation, testing and commissioning service.