Chief of Staff

Job description

About

Cede Labs is a promising 13-people startup backed by GSR and Ledger building CEX (Binance, Coinbase,…) asset management tools for both the institutional market and the consumer market. The team has been accumulating more than 4 years of expertise on CEX connectivity.

Today, Cede Labs offers two main products:

·  Cede SDK : a CEX connectivity solution that accelerates integration for crypto custody solutions with exchange platforms.
·  Metrics: 4 clients secured over the last 4 months after recent pivot (350k ARR).
·  Key interlocutors: Crypto custody solutions and their clients: hedge funds, prime brokers, market makers, stablecoins, OEMS,…
·  Cede Hub : a solution for token issuers listed on CEX, to generate organic off-chain trading volume through competitions on hub.cede.store, where we reward users on-chain for off-chain actions.
·  Metrics: went from 0 to 100k MRR in 5 months.
·  Key interlocutors: Token issuers, market makers, CEX and traders.

Join a startup that has just found its PMF. As we’re at early stages, your ideas and initiatives will play a vital role in our development strategy.

We are looking ASAP for our next A players to help Cede Labs go to the next level.

Job Description

1. Financial Operations

1.1 Invoice Payments & Follow-up

· 
Track monthly payments in both fiat and crypto

· 
Manage the billing inbox ( billing@cedelabs.io ) and set up automatic redirection

· 
Collect missing receipts (e.g., Uber/VTC during events) and suggest process improvements

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Maintain and update a dynamic cash report (in collaboration with finance team)

1.2 Invoice & Contract Creation for Clients

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Create client invoices in Pennylane, Qonto or other relevant Financial SaaS

· 
Draft standard service contracts based on provided templates

2. Administrative Operations

2.1 Workspace and File Management

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Manage file access permissions with appropriate granularity

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Design and maintain the company’s digital filing system (e.g., Google Drive, Notion, …)

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Create a structured folder architecture (Admin / Finance / Legal)

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Implement consistent naming conventions and archiving principles

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Ensure chronological classification of documents

2.2 Team On-boarding & Off-boarding

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Ensure execution of NDAs, IP agreements, and employment/freelance contracts

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Refine employee and manager onboarding process

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Handle user access provisioning (Google Workspace, Notion, Mailerlite, etc.)

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Manage Google Admin groups by role for risk mitigation

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Oversee subscription adequacy for SaaS tools

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Draft internal guides and tutorials (e.g., onboarding, processes) using Notion

2.3 General Office Support (Remote-Friendly Tasks Only if present at the office)

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Coordinate tool and hardware procurement

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Assist in organizing team events (weekly gaming sessions, accommodation, travel, pre-selecting side events)

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Send bi-monthly investor & team email newsletter

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Support internal fund transfers across SAFE accounts (pre-processing, not signing)

2.4 Operational Security (OpSec)

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Review and improve our team password manager (e.g., Bitwarden, ideally via macOS keychain / Trousseau function, with granularity depending on the teams and responsibilities of everyone)

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Ensure 2FA is in place across key services

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Establish cold-admin access for social media accounts

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Create dedicated accounts for infrastructure tools

2.5 HR & Payroll Admin Support

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Ensure URSSAF and retirement contributions are up to date

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Manage mutuelle setup (e.g. Swisslife, Sidecare) and follow-up

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Keep HR records organized (payslips, DSN, URSSAF, etc.)

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Help maintain DSN and monthly payroll via Payfit

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Coordinate with providers and ensure compliance with French regulations

3. Legal Operations

3.1 Contract Management

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Fill out contract templates and coordinate signature processes

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Support contract automation workflows (e.g., PandaDoc integration)

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Liaise with external legal counsel for follow-up

· 
Archive signed contracts using a naming convention

3.2 Compliance & KYB

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Handle and maintain Know Your Business (KYB) procedures for centralized exchanges

· 
Maintain up-to-date compliance records

4. Product/Dev Operations

4.1 CEX Operations

· 
Handle operations related to…

·  CEX account setups
·  CEX support team communications
·  CEX broker accounts
·  CEX referrals
·  CEX asset transfers
·  CEX API setups
· 
Clean our internal CEX info database

4.2 Third-party operation support

·  Support with externalized resource operations (communication, negociation, benchmarks, documentation,…)

Outcomes

· 
A well-organized and secure admin system is in place (files, accesses, credentials), ensuring clarity and risk mitigation

· 
Onboarding and off-boarding processes run smoothly, with proper access control and documentation at every step

· 
Invoices and payments (fiat & crypto) are tracked, paid on time, and reflected accurately in the dynamic cash report

· 
Contracts, KYBs, and legal documents are issued, signed, and archived promptly using structured workflows

· 
Team operations (tools, travel, hardware, side events) are handled efficiently, with proactive problem-solving and clear documentation

· 
End goal: free up as much time as possible for our COO and other team members currently involved in Ops at Cede.

Preferred Experience

· 
Required skills

·  High attention to detail
·  Excellent organizational and multitasking abilities
·  Familiarity with Google Workspace, Notion, and G-drive, G-sheet and others financial tools (such as Pennylane, Qonto, …)
·  Comfort with handling both fiat and crypto workflows
·  English B2/C1
· 
Trust & Confidentiality

·  Strong sense of integrity and discretion when handling sensitive data, accounts, and internal workflows
·  Demonstrated experience in roles requiring confidentiality and secure access management
· 
Rigor & Reliability

·  Highly organized with strong attention to detail and ability to follow through without supervision
·  Comfortable managing multiple tasks simultaneously with a structured and methodical approach
· 
Web3 Knowledge: A basic understanding of Web3 concepts, including market makers (MM), CEX-DEX relationships, and token issuers' needs. Candidates should be able to grasp these concepts quickly, even if not deeply experienced.

· 
Experience with remote-first workflows and distributed teams

· 
Comfortable interacting with legal documents and basic finance workflows (billing, tracking, reporting)

· 
Clear written communication skills and ability to document processes

 Nice to have

· 
Advanced Web3 Knowledge: Deeper expertise in finance-related Web3 topics, including traders behavior, the operations of market makers and token dynamics.

· 
Proactive mindset and ability to flag risks or issues before they escalate

· 
French speaker

Recruitment Process

· 
First interview to get acquainted, learn about your background, and see if our values and scope align

· 
Second and final interview to discuss practical exercises, dive into our workflows and better understand some of your previous ops, with a case study where candidates may be asked to present a past growth project they managed.

Additional Information

·  Contract Type: Full-Time
·  Location: Paris
·  Possible full remote