Subject Matter Expert / Team Leader / Assistant Manager

Job description

Responsibilities

Responsibilities + Duties
Subject Matter Expert - AP:- Perform Creation/Validation of voucher in PeopleSoft ERP
- Carry out processing of invoices with complete accuracy: input all voucher details as it appears on the invoice copy, analyse type of expense and enter accounting information, send to next level of validation
- Perform validation of the voucher/ audit staff claims entered in the ERP against invoice copy/ original bills, verify vendor, accounting & non-accounting details
- Analyse and respond to all queries by internal & external contacts (both voice & emails)
- Participate in Vendor set up & maintenance
- Perform Execution & recording of all payments
- Generate, process and record payment of Invoices for AR
- Perform MIS Reporting in Advanced Excel, Month End Closure activities, Reconciliations, Front End Closures, reconciliation and basic auditing
- Provisioning for all expenses and reconciliation of the same
- Ensure Adherence of the process transactions as per the agreed SOP guidance
• Update referential files

Market Data- Perform invoice reconciliation for market data & telecom expense
- Validate the cost on ERP tool & provide allocation to the accounts department
- Manage access requests for market data & telecom services for users across business lines
- Prepare MIS reports & exchange declarations for business lines & exchanges
- Maintain consistent quality
- Update referential files
- Analyse and respond to all queries by internal & external contacts (both voice & emails)
- Ensure Adherence of the process transactions as per the agreed SOP guidance
- Perform month-end checks for all regions and ensure smooth closing of inventory during month close
- Perform cost allocation and provide monthly provision to AP'
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Responsibilities + Duties
Procurement- Should independently handle ITPO administration tasks
- Should be able to work under high pressure
- Must ensure that all KPIs are met with respect to timelines and quality
- Should be able to multi task & delivering satisfactory results in short span of time
- Introduce controls as required to ensure smooth functioning of the process
- Performance measurement: KPI and dashboard preparation and analysis
- Involve in Operations and handling deliveries
- Perform activities of purchase request /order management, managing invoices & reporting activities
- Maintaining Asset database
- Ensure adherence of the process transactions as per the agreed SOP guidance
- Analyse and respond to all queries by internal & external contacts (both voice & emails)
- Update referential files

Team Leader- Responsible for Work Allocation to team.
- Responsible for Invoice Reconciliation Management, Request Management and reporting activities.
- Ensure team is completing deliverables as per the SLA's agreed
- Capture all errors, perform root cause analysis & submit CAPA (corrective action, preventive action)
- Identify Process Improvement projects, present to stakeholders and obtain approval
- Responsible for maintaining consistent quality and ensuring error free process
- To be the first point of escalation & communicating to client of any queries and ensuring end results are achieved and follow-ups.
- Identify training requirements, plan & organise training to team. Co-ordinate with central training department for the organisation
- Ensure all process documents are up to date.
- Declare all supervision controls on time and explain to senior management in case of any exceptions & anomalies
- Prepare Personal Development Plan for the team. Monitor to ensure completion & effectiveness of the same.
- Ensure all reports and trackers are updated on a daily basis and monitor performance of the team. Perform daily control of the same & discuss with team members regularly
- Ensures all escalations are dealt on time with proper root cause & action plan discussed with key stakeholders
- Conduct regular reviews with counterparts to discuss operational issues, challenges, enhancements etc.
- Conduct regular reviews with counterparts to discuss operational issues, challenges, enhancements etc'

Profile Required

Must have Strong Accounting knowledge (Expert)
'Subject Matter Expert:

- Knowledge of Invoice processing and validation
- Expert knowledge of Accounting
- Understanding of Market Data and Telecom Data Management and recording

Team Leader / Assistant Manager:

- Experience with Process Management and People Management'

Why Join Us

Societe Generale Global Solution Centre (SG GSC), a 100% owned subsidiary of European banking major Societe Generale (SG), Our role and purpose is to enable the strategic vision of Societe Generale Group. We are doing this by pioneering cutting edge innovation from Design Thinking to Smart Automation & Artificial Intelligence, and applying it to banking.
SG Global Solution Centre provides services in the areas of Application Development and Maintenance, Infrastructure Management, Business Process Management, and Knowledge Process Management, to Societe Generale's business lines around the world.
“We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status”

Business Insight

• Proficient in reading, writing, speaking and translation Chinese language (Simplified/Traditional)

• Responsible for Approval Vendor invoices

• Responsible for review and maintenance of Vendors set up's in ERP – People Soft

• Responsible for Approval Inter Office (AR) invoices

• Handle customer queries (emails & calls)

• Gathers relevant information required for processing Vendor Invoices from requestors/department SPOCS

• Adherence of the process transactions as per the agreed SOP guidance and regular updation of SOP's.

• Perform month-end activities/checks and ensure smooth closing.

Perform daily/monthly defined controls and provide data input for Monthly Governance meetings

All our positions are open to people with disabilities

Job code: 19000PVG
Business unit: SG Global Solution Centre
Starting date: Immediate
Date of publication: 18/11/2019