Executive Assistant

Job description

Since 1874, Piaget has been committed to bringing the spirit of Luxury to life thanks to a constant quest for creativity, an unlimited innovation and a respect for excellence. All this being possible thanks to a fully integrated Manufacture mastering watchmaking and high jewelry know-how.
Piaget excels in everything that is rare, precious and exceptional.
Always do better than necessary: the Piaget founder’s motto still remains the guiding principle for all our colleagues across the world who, every day, make Piaget grow with passion.

The Piaget sense of audacity, shared joy and freedom, means that we will always strive to go further and we are expanding the horizons of our HQ.

Your role as an Executive Assistant is to be a central contact point for all purposes in relation with the International Commercial Director and the High Jewelry and Exceptional creations Director. You will be a daily support for all administrative and organizational needs of the Directors.

 

KEY RESPONSIBILITIES

1.             Secretarial and administrative support

-  Deal with the Director’s mail (e-mail and post)

- Draft/write correspondence as well as memos and ensure adequate follow-up

- Draft/write powerpoint presentation for the international Director

- Provide and/or control documents to be signed by the Director

- Prepare documents, templates as needed by the Director

- Monitor deadlines on projects or meetings

- Follow through on unresolved issues or pending requests

- Perform confidential duties and related special projects using a high level of discretion and personal judgment

- Maintain and coordinate a high volume of sensitive and confidential material

- File and archive to assist in organization and easy retrieval of information

- Update frequent list of contacts

- Handle and screen telephone calls.

 

2.             Organization and Scheduling

- Manage and follow agenda, appointments and reservations

- Organize meetings:

- Participants

- Time scheduling

- Logistics (room, video conferences, catering etc.)

- Agenda

- Preparation/printing of documents in advance

- Welcoming external visitors

- Coordinate business trips:

-  Flights, transfers and accommodation

- Visas

- Meetings and agenda

- Platforms and market visits.

 

3.             Internal Communication

- Act as key contact between the Directors and the managers/managers’ assistants and other departments

- Ensure distribution flow of information.

 

4.             Others

-  Prepare expense reports for the Directors.

 

 

COMPETENCES & SKILLS

-  Professional attitude, integrity and discretion are essential given the nature of the Department’s work, as well as ability to communicate appropriately at all levels

-  Highly flexible and organized person, able to handle last minute changes or requests, multiple tasking

-  Task focused, able to meet tight deadlines and set priorities according to business needs

-  Attention to detail, respect for procedure requirements

-  Strong customer and service focus, solution oriented

-  Good communication skills, with dynamic and easygoing personality

-  Excellent Powerpoint presentation skills with good level of creativity

-  French or English mother tongue, with an excellent command of the other language

-  Computer literate (Microsoft Office).

 

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