Events & Brand Experience Coordinator Temp

Job description

Duration: September 2025-March 2026

 

FOR THOSE WHO EMBRACE TRANSMISSION                                                                                  
Join a Maison where transmission of savoir-faire is an ever-evolving quest, drawing on our heritage to trailblaze an even brighter future. Play your part in driving our collective success.

YOUR ROLE

The Events & Brand Experience Coordinator will play a key role within the marketing and communications team, reporting directly to Senior Manager, Events & Brand Experience. With a keen eye for detail, and an understanding of the luxury industry, this role is tasked with delivering industry leading events and brand experience moments.  Always ensuring excellence in execution and presentation across the network. 

The Events & Brand Experience Coordinator will coordinate with the local commercial & retails teams, agencies, contractors and business partners.  They will also work in close relationship with our HQ teams to elevate and maintain Vacheron Constantin’s image standards to enhance both the business and the client experience.

 

PLAYING YOUR PART

·  Support end-to-end execution of events including boutique activations, dinners, pop-ups, exhibitions, and client experiences
·  Assist in the development of event toolkits, briefing documents, run-of-show schedules, and vendor coordination
·  Coordinate logistics including guest list management, gifting, transportation, floral and décor elements
·  Liaise with internal teams (PR, Retail, Media, HQ) and external partners (venues, agencies, artists) to ensure brand alignment
·  Maintain and update project timelines, status trackers, budgets, and event recaps
·  Assist in tracking expenses, collecting vendor quotes, and managing PO and invoice processes to ensure budget accuracy and compliance
·  Maintain and support continuous improvement of event toolkits, templates, and process documentation to align with brand standards and internal workflows
·  Conduct research to support partnership scouting, cultural institution outreach, and benchmarking of competitor activations
·  Assist in managing invitations, RSVPs, and guest communication with a focus on personalization and excellence
·  Ensure visual and experiential consistency across all touchpoints (event materials, signage, menus, etc.)
·  Track KPIs and post-event reporting including attendance, client feedback, and commercial impact when applicable

 

WHAT WILL MAKE YOU SUCCESSFUL?

·  1–3 years of experience in luxury marketing, event coordination, or brand experience
·  Background in luxury, fashion, watches, art, hospitality, or cultural institutions is a strong plus
·  Exceptional organizational and communication skills
·  Attention to detail and an eye for aesthetics and design
·  Proactive, flexible, and able to manage multiple projects simultaneously
·  Willingness to travel across key markets in the Americas to support on-site event execution
·  Fluent in English; French or Spanish is a plus
·  Proficient in Microsoft Office Suite; especially in EXCEL and PowerPoint
·  Exceptionally detail oriented with excellent organizational and multi-tasking skills
·  Excellent written and verbal communication skills
·  Experience with SAP a plus
·  Must be able to lift up to 45 pounds
·  Able to work minimum 4 days per week in the NY office

 

Vacheron Constantin celebrates 270 years as the world’s oldest watchmaker in continuous production since 1755.  Headquartered in Geneva, Switzerland, we operate a global retail network of nearly 200 points of sale across 36 countries. Every member of our exceptional global community of watchmakers, artisans and dedicated professionals share a common devotion to our exceptional heritage and a passion to trailblaze an even brighter future. 

If this fires your imagination, we welcome your application.

Only candidates selected for further consideration will be contacted.

Salary range: $28-31.25/hourly