ADMINISTRATIVE EVENT COORDINATOR AT GENERAL OFFICES

Job description

We are seeking talents for our  Interlomas´ General Offices  for the position of:

ADMINISTRATIVE EVENT COORDINATOR

Non Management Position

Start date: As soon as possible.

Work schedule: Full-time with flexible working hours.

Profile: Preferentially Degree in Tourism and Hotel Business Administration or similar.

Qualifications : Preferably previous experience of 1 to 2 years as an event coordinator in the pharmaceutical industry.

Accessibility:   3rd floor with elevator/ adapted for users of wheelchair/ motor support, we have bathrooms with automatic doors and accessible meeting rooms.

We will ensure that we provide reasonable accommodation to persons with disabilities who require it to participate in the job application or interview process, to perform essential job functions, and to receive other employment benefits and privileges.

If you have a disability that affects your ability to complete our selection process, please indicate us to ensure the necessary suitability. You can learn more here  https://faq.pgwebtools.com/disability-accommodation-request/?fl_builder  

If you are an organized and competent person in supplier management, with attention to detail, enthusiasm, passion for events and also like to work as a team, then this vacancy is for you.

Do you want to join a global powerhouse that is as committed as you are to excellence, openness, and innovation? If so, we would like to hear from you!

The objective of this role is to be responsible for all aspects of an event, from the choice of supplier, the venue, de development and the evaluation of the event.

Specifically, the expectations and responsibilities of the event coordinator are divided into two main aspects:

Administrative activities: 80%

·  Ensure that all interactions with opinion leaders are well recorded in the tool, referencing all the necessary documentation to support each event (contracts, performance vouchers, invoices, etc.).
·  Maintain great communication with the owner of the event to up load all the information the tool required.
·  In audits, provide all the support of the interactions.
·  Develop skills to be an internal auditor and detect areas of opportunity in the process in order to solve and propose improvements.

Practice - Events: 20%

·  Understand the needs of each event.
·  Plan events according to financial budget or owner needs.
·  Along with purchasing, develop the brief of the event for the choice of the most suitable supplier, choose the best combination of quality and price.
·  Manage all event operations (prepare the venue, invitations, etc.)
·  Perform the last checks on the day of the event (assembly of tables, work serious, production, etc.) to ensure that everything meets the standards.
·  Supervise what happens during the event and resolve any issues quickly.

What we offer you:

·  Significant work from your first day in P&G and every day learning.
·  Environment multicultural teamwork and high level of interaction with managers and directors who will develop your skills.
·  Flexible work arrangements.
·  Wellness programs (medical checkup, gym, etc.)
·  Competitive salary and benefits program - private life & medical insurance for employees and dependents, PG stock, saving plans.
·  Continuous mentor – you will work with hardworking people and receive both formal training as well as day-to-day mentoring from your manager
·  Dynamic, encouraging, and respectful work environment – employees are at the core, we value every individual and support initiatives, promoting agility and work/life balance.

You will have the opportunity to discover P&G's technologies which are worldly recognized.

Job Qualifications

·  Excellent supplier management skills.
·  Excellent communication and negotiation skills.
·  Person well organized and able to perform several tasks at once.
·  Able to manage stress, maintain calm and sense of urgency.
·  Ability to troubleshoot problems.
·  Preferable with a degree in Hotel Management, Tourism or related.
·  Well organized
·  Analytic
·  Planner
·  Work under pressure.
·  Microsoft Office domain.
·  Intermediate level of English (reading, writing) - Basic (speaking and listening).

If you are interested, please JOIN US by submitting your application below.

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·  https://www.facebook.com/pgmexico/
·  @pgcareersmx

Just so you know:

We are an equal opportunity employer. We don’t discriminate against individuals based on race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. Our people are all equally hardworking in outstanding ways: we come from diverse traditions, personal experiences and points of view. And we want to include yours. Are you ready to encourage us with your ideas?

Job Schedule
Full time

Job Number
R000099161

Job Segmentation
Recent Grads/Entry Level (Job Segmentation)