Administrative Assistant, Global Communications

Job description

Description

P&G is the largest consumer packaged goods company in the world, with operations in about 80 countries, and building 65 trusted brands that make everyday life a little better for billions of consumers in 180 countries. This offers many professional advantages, including the opportunity for our employees to enjoy a diverse and rewarding career, filled with new and exciting challenges.

We believe great ideas emerge from creative connections that happen between our talented employees, and we encourage our employees at every level to work together to generate new ideas to address the challenges we face.

The Opportunity

From Day 1, you will be helping shape the future of P&G! As a Global Communications Administrative Assistant, you will play an important role in enabling our leadership to focus their work on shaping, growing and protecting our brands. You will also be involved in communications that increase the trust of employees, shareholders, consumers, retailers and business partners in our company. This is an exciting time to be on a new teamat the heart of Communications for P&G. You would be part of the team thathelps us deliver on our promise to be a force for good and force for growth.There is avast opportunity to grow, develop, and make an impact quickly!

Job Description

This Administrative Assistant position for Global Communications is located in Cincinnati, Ohio. In this role, you will provide administrative support for two directors, one associate director and occasional back-up support for two vice presidents responsible for global communications. You must be able to perform advanced, diversified and confidential administrative duties requiring comprehensive knowledge of the Company’s strategic direction, policies, practices and systems. The overall intent of this role is to increase the capacity and capability of our Communications Lead Team.

Your Responsibilities Will Include:

·  Providing top-level administrative support including, but not limited to, calendar meeting setup/coordination across time zones and regions, note taking and tracking “action items” for team members. Booking travel -- including securing visas, expense report preparation and corporate American Express monthly account reconciliation.
·  Initiative Calendar Assistant – Drive Efficiency in Program/Initiative Management by capturing discussions, agreements, next steps from our Initiative and Content Reviews. Enable simpler/faster follow-through on agreements as we develop content. Manage changes to our Weekly Editorial Calendar (Friday Forward to Monday Mark-Up) and Longer-Term Calendar (Quarterly/Yearly Portfolio Content Calendar).
·  Content Management Administration - With guidance, you will help execute/own the asset management for the newsroom and portfolio teams; identify how we can tap TEAMS/Asset Library to drive development, finalization, approval, and execution of content. Identify and execute the best system to account for all the content that we are managing day-to-day.

·  Back-Up Content Manager for PG Daily News (i.e., ability to post content on internal website) and P&G Internal Mass Mailing.
·  Support of the Executive Events team, with scheduling, securing needed cost centers, coordinating with third party vendors for support, scheduling, fulfillment and billing.
·  Understanding the needs of the communications discipline while prioritizing multiple requests with minimal guidance; proactively identifying ways to increase the efficiency of each manager; and effectively and efficiently interact with time-constrained managers, with minimal reliance on their direction/face-to-face interactions.

The Ideal Candidate

Displays leadership qualities and behaves professionally . You will need to learn the areas of responsibility and priorities of each manager, anticipate issues and proactively seeks solutions. You will have access to confidential Company data or materials and will be trusted with information that could impact the business and/or all our employees.

Owns excellent administrative, organizational and executional skills. Attention to detail is important as you will be managing challenging calendars, scheduling large and small internal and external partner meetings, setting up video conferences, and managing catering orders.

Possesses a mastery of technical skills for key technology. Office 365, PowerPoint, Word, Excel, Outlook, Teams, WebEx, and OneNote will need to be used for support purposes. Knowledge and experience with Coupa/purchase orders and SAP systems is preferred, but not required, for budget responsibilities. We are looking for someone who loves to learn new technologies and systems as needed.

Enjoys using strong communication, collaboration and interpersonal skills. You must be capable of representing our organization by effectively communicating with all levels of the organization -- from new hires up to the CEO’s office, across global regions, external partners, media outlets, PR agencies, government organizations, etc.

Maintains a mindset of adaptability/flexibility/agility. You will need to flow to where work is needed and be open to constantly changing high-level priorities, while simultaneously meeting daily and annual/cyclical deadlines.

Qualifications

Required

·  Bachelor’s degree
·  1-5 years of Leadership Level Administrative Support
·  Intermediate-to-advanced technical skills for Microsoft Office 365; PowerPoint, Word, Excel, Outlook, along with WebEx, OneNote, Teams and similar office applications
·  Ability to thrive in a fast paced dynamic environment

Preferred

·  Project management experience
·  Agency experience
·  Strongly preferred is management of executive's calendars

The Value of a P&G Career

·  ­Ongoing coaching and career development – you will work with passionate people and have access to best in class training through our P&G Leadership Academy as well as day-to-day mentoring from your manager.

·  We provide a market-competitive salary benchmarked against the finest companies, so you'll be able to spend your generous vacation time doing more of the things you love with the people you love.

·  We offer a suite of benefits, including but not limited to: flexible working arrangements, generous paid vacation increasing with service, generous parental leave policies, group life insurance, health insurance, and dedicated support to help you find the right child care or elder care.

·  Additional perks include discounted P&G products from our company shops and a discount platform offering you unbeatable savings on everything from groceries to exotic holidays.

·  What's more, your financial package might include things like interest-free loans, a tax-advantageous share purchase plan, a contributory pension plan, and financial education and advisement on topics including purchasing real estate and generating wealth.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor.

Immigration sponsorship is not available for this role. As a general matter, Procter & Gamble does not sponsor candidates for nonimmigrant visas or permanent residency. However, Procter & Gamble may make exceptions on a discretionary basis. Any exceptions would be based on the Company's specific business needs at the time and place of recruitment as well as the particular qualifications of the individual.

Procter & Gamble participates in e-verify as required by law.

Qualified individuals will not be disadvantaged based on being unemployed.

MQualificlearly detailed in job description are assessed in the pre-screen questionnaire

Job locations:
Cincinnati, Ohio, United States Job Type: Full-time Job categories: Communications Req No: COM00000435