Sr Admin Assistant - Stamford, CT

Job description

The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. The candidate will possess the ability to complete a high volume of tasks with minimal guidance or supervision. Key to the position is the ability to be organized, prioritized and on time. The position requires the capacity to work successfully in a team environment, build effective working relationships inside and outside of the group and maintain a comprehensive awareness of the organization.

Successful candidates will possess the ability to prioritize and complete high volumes of tasks, varying projects, and carry out event planning quickly and with little to no guidance; react with appropriate level of urgency to situations and events that require quick response or turnaround; take appropriate action without having to know the total picture; and efficiently solve difficult or complex problems that affect people within the department or other related groups. Successful candidates also have the ability to meet tight deadlines and can switch gears at a moment's notice.

Responsibilities:

·  Senior Administrative Assistant for Managing Director and staff of 25 Project Managers
·  Schedule appointments, coordinate calendars, and manage travel schedule for assigned team, which will include proactively identifying and providing solutions for calendar conflicts
·  Perform various clerical duties including responding to/creating e-mails, photocopying and mailing documents
·  Prepare and execute expense reports on a regular and timely basis
·  Process office related invoices and check requests
·  Assist with meeting agendas and minutes
·  Assist and participate as needed for industry functions
·  Coordinate internal special events
·  Produce documents such as reports, proposals and PowerPoint presentations in a timely and accurate manner
·  Manage office internal and external communication efforts, including advertisements, e-blasts and mailers
·  Update business development databases
·  Ensure global brand is consistent on internal and external materials and documents
·  Assist with interview and hiring process, including new hire onboarding
·  Liaison to New York Tri-State office and marketing department
·  Assist with operational reporting

Sound like you? Before you apply it’s worth knowing what we are looking for:

KNOWLEDGE, SKILLS, AND ABILITIES

·  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) is required
·  Proficient in Adobe Creative Suite (InDesign, Illustrator, Photoshop) is required.
·  Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.
·  Dealing with Ambiguity – effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today!

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