Finance Administrator

Job description

We are looking for an AP Finance Administrator for our IFM department.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role summary:

The Purchase Order Administrator is responsible for reviewing purchase order requisitions (POR), performing the necessary checks against budget and creating, uploading the PO in the financial systems. They are also responsible for creating payment groups to allow supplier payments

What this job involves:

·  Receive Purchase Order (PO) requests from the operations team and analyse and create PO based on PO Requisition (POR) form, attach POR form and relevant documentation in E1 (JDE)
·  Inform requestor PO is rejected or print PO if appoved
·  Ensure that queries are dealt promptly and efficiently and that any unresolved issues are escalated.
·  Support reconciliation of local books at month end close;
·  Monitor Purchase Orders pending approval on weekly basis, send emails requests for approval when needed;
·  Prepare reports: Goods Receipt (GRNV) Report, Open PO Report, UMLV (Unmatched, Logged Vouchers)
·  Support in resolving PO and GR mismatches with FMs and JBS Team
·  If required by client specific manage the GR process within Client Finance Team
·  Create payment groups in JDE per account schedule or instruction from account finance and load payment file onto Bank online system, track the status of unpaid invoices by JBS team
·  Prepare other reports relating to AP function as determined by client specific
·  Prepare and review a monthly report on Suppliers paid by invoice with due date for payment.
·  Support the Financial Analyst in the preparation of Financial reporting for JLL and for the Client
·  Support Financial reporting and balance sheet reconciliation process.
·  Ensure that Suppliers are paid within specified payment terms

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:

·  1-year experience in a similar position (working with international teams and clients is preferable).
·  Basic accounting and finance process knowledge required.
·  Motivated, positive and flexible in approach to work.
·  Proactive in identifying issues and potential solutions.
·  Self – supporting; diligent.
·  Ability to work methodically and efficiently.
·  Process-driven approach to work.
·  Ability to deliver to tight deadlines.
·  Ability to learn quickly, and desire to develop.
·  Customer Service: Commitment to solve requests and problems.
·  Excellent interpersonal, presentation and communication skills.
·  Intermediate / Advanced PC skills, proficient in Office tools, such as Microsoft Outlook Word & Excel. Including Excel Pivot Tables.
·  Familiarity with JDE E1 financial is advantageous

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.