Project Document Control Manager F/H

Job description

Responsibilities:

• Work in close interface with IT head office persons of JV partners and with supplier of the EDMS ;

• Manage the implementation of the document management process, beyond the EDMS ;

• Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements ;

• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…) ;

• Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants ;

• Management of Digital Document Platforms and user’s access ;

• Ensure that internal document controls procedures are established and followed. Enforce document control requirements and rules for standards ;

• Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures ;

• Demonstrated leadership and supervisory skills to provide direction, technical leadership, training, and guidance to staff members ;

• Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients ;

• Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments ;

• Examine documents, such as blueprints, drawings, change orders, and specifications for general completeness and accuracy of data ;

• Confer with document originators or appropriate personnel to resolve discrepancies with documents ;

• Post changes to documents, especially construction drawings and related construction documents to maintain the most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors) ;

• Assists and works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.

Desired profile

Qualifications:

• Minimum 10 years’ experience within Design-Build Projects, in construction phase.

• Minimum 7 years or significant experiences in major construction project in position of Doc Control manager, including process development and managing a team.

• Preferable experience in document management software: Autodesk Construction Cloud, ProjectWise, Procore, eBuilder, Aconex, A-Site, InEight, etc.

• Ability to assume responsibility, interface and communicate effectively with others is essential.

• Project management and administrative skills necessary to plan, organize, coordinate, and control the development and execution of many projects – including cost and schedule control.

• Ability to manage multiple assignments in a fast paced manufacturing environment. Knowledge of a structured project management or project development and execution process required.

About Janin Atlas

VINCI Construction Grands Projets emploie plus de 7000 collaborateurs et réalise un chiffre d'affaires de 2,5 md€ (données 2021). Héritier d'entreprises centenaires, qui ont associé leurs noms à des références majeures à l'échelle internationale, VINCI Construction Grands Projets maîtrise l'ensemble des savoir-faire liés à la réalisation d'ouvrages complexes.

VINCI Construction Grands Projets conçoit et réalise partout dans le monde de grands ouvrages de génie civil et de bâtiment : infrastructures de transport (ponts et viaducs, travaux souterrains, linéaires de surface et maritimes), bâtiments (tours de bureaux et de logements, parkings, aéroports, ouvrages administratifs et culturels), énergies et oil & gas (réservoirs GNL, centrales thermiques et nucléaires), infrastructures minières (accès, terrassements, travaux souterrains et à ciel ouvert, génie civil), infrastructures hydrauliques (barrages, stations de pompage et de traitement des eaux usées, distribution et évacuation des eaux) et environnement (systèmes d'assainissement et d'amélioration des réseaux d'eau potable, centres d'enfouissement technique).

Le haut niveau d'expertise de VINCI Construction Grands Projets et sa forte capacité d'ingénierie et de management de projets vont de pair avec une organisation réactive et une politique de partenariat avec les entreprises locales, lui permettant de déployer des solutions à la fois globales et modulables.