Materials Clerk

Job description

· Day to day administrative operation of purchasing at the Materials Department.

· Maintaining food requisitions, purchase requests, purchase order files and records.

· Routes all incoming and outgoing mail as well as correspondence related to the Materials Department.

· Ensure that administrative inventory items i.e., office supplies, are stored properly and utilised accordingly to minimise wastage and spoilage.

· Utilise all measures of proper inventory control.

· Advise Assistant Materials Manager /Asst Manager Materials of unusual or excessively high consumption of inventory and non-inventory items.

· Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Assistant Materials Manager.

· Adhere to internal control Policy and Procedure throughout the department, regarding receiving, inventory control, issuing, and emergency issuing.

· Answers and routes incoming telephone calls.

· Assists and coordinates all product requisitions and specifications of food item from kitchen.

· Maintain inventory Items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of the Scala System.

· Ensure that every kitchen outlets in the hotel receives goods and services as required and to the standards they have specified.

· Create Purchase Orders for all food and beverage requisitions through the use of the Maxial System.

· Ensure full compliance with the Departmental Operational Manual for the various areas of the Materials Management.

· Operate and use the computer in accordance with established procedures Source and obtain price quotation for all purchase requests.

Desired profile

Qualifications :

Diploma