GM Administrative Assistant

Job description

The Administrative Assistant to the General Manager provides essential support to the General Manager and assists in the daily administrative operations of the hotel. This role involves handling scheduling, managing communications, coordinating meetings, and maintaining records. The Administrative Assistant acts as a liaison between the General Manager and other hotel departments, ensuring efficient communication and organization.

Key Responsibilities:

· Administrative Support: Assist the General Manager with day-to-day tasks, including scheduling appointments, managing emails, and handling phone calls.
· Documentation and Record Keeping: Prepare, organize, and maintain files, records, and reports for the General Manager, ensuring confidentiality and accuracy.
· Meeting Coordination: Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
· Internal Communication: Serve as a point of contact between the General Manager and hotel departments, facilitating clear and timely communication.
· Event and Travel Planning: Arrange travel accommodations, itineraries, and prepare necessary documentation for the General Manager.
· Project Assistance: Support various projects and initiatives by organizing resources, gathering information, and tracking progress.
· Guest and Visitor Support: Greet and assist visitors or guests meeting with the General Manager, ensuring a welcoming experience.

Desired profile

Qualifications :

Associate’s or Bachelor’s degree in Business Administration, Hospitality, or a related field.

Previous experience as an administrative assistant, ideally in a hospitality setting.

Strong organizational, communication, and multitasking skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

Attention to detail, professionalism, and discretion with confidential information.

Advanced English C1