Events Planning Coordinator

Job description

Five-star Hyatt Regency Amsterdam , brings botany & sustainability to life with an award-winning living interior, botanical inspired guestrooms, a passion for discovering our up and coming East neighborhood and a buzzing Indonesian Restaurant, Mama Makan.

Are you ready?

Because we are looking for an Events Planning Coordinator!

Your MINDSET:

· A team player with a good portion of personality;

· Enthusiasm and a hands-on mentality;

· A true representative of the company to (potential) clients, the public and other external sources;

· A team player with a hands-on mentality and a love for selling;

· A true support for our events clientele during the entire process;

What does the ROLE entail?

· Preparing Event Confirmations for internal functions and menu tastings;

· Providing administrative support, including but not limited to creating proposals and contracts after receiving an Envision activity and typing up menus, placing cards and table plans;

· Handling Event Confirmation and Change Log distribution;

· Preparing client presentation, utilizing the correct photography and materials;

· Attending a daily briefing, Event Confirmation meetings and any other meetings as required;

· Fully and correctly using Envision;

· Maintaining complete records of all Letters of Agreement and quotes for the hotel.

What's in it for YOU?

General Perks:

· An entry to the Hyatt Family, a place where we care for people so they can be their best;

· 12 free nights at Hyatt hotels globally every year and 20% Discounts at our F&B outlets;

· Travel Allowance, starting from a 5 kilometers travel distance from the hotel.

· Uniform provided and laundry is taken care of in house.

· 25 Vacation days

Desired profile

Qualifications :

Wellbeing:

“Our purpose is to care for people so they can be their best – and we believe wellbeing is the ultimate realization of our purpose”

· To support our colleagues mental wellbeing we provide access to “Headspace App” for all employees, free of charge as Hyatt's wellbeing assessment tool "Hyatt Well-Check"

· Social Activities; Team building outings, Sports/wellbeing activities

· Hotel gym access

Development:

“Careers at Hyatt don't have to follow a traditional career ladder or path with one pace and following only one direction. Rather, they can be customized and adapted based an employee's individual circumstances and take the form of a career lattice”

· International working experience with future international transfer happily facilitated.

· Personal development plan, in order to reach your full potential.

· A wide range of development tools through the Hyatt Learning platform for all colleagues; from e-learning to classroom sessions, Hyatt provides different solutions, depending on how you learn best (example: Excel courses, Leadership series etc.).

Diversity:

“Inclusion and diversity are at the core of our purpose and we are deeply involved in actions that create a culture of opportunity for all”

· An International team of over 15 different nationalities

· Focus on Diversity, Equity and Inclusion within our team. Through employee support groups (HyPride & Women@Hyatt), workshops and classroom trainings

Your EXPERIENCE:

· At least 1 year experience working in Events or in a Coordinator role, preferably in a Hotel;

· A degree in Hospitality / Tourism, ideally with a focus in Events, or equivalent experience;

· Great language and communication skills in English and (ideally) in Dutch;

· Unafraid of events related administrative tasks, projects and responsibilities;

· A fun, loving and energizing person;

· Committed to delivering a high level of customer service;

· Outstanding organizational and administration skills;

· Aware of proper telephone etiquette and are confident when on the phone;

· Exceptional grooming standards;

· Legally allowed to work in the Netherlands, holding an EU/EEA passport or a valid work permit for the country (we do not assist with Visa / permit applications).

Are WE what YOU are looking for?

If the answer is YES , then please send us your CV and all the reasons why WE are what YOU are looking for!