Procurement Manager Germany (Hilton Supply Management) based in Frankfurt

Job description

About Hilton Supply Management

Hilton is one of the largest and fastest growing hospitality companies in the world, with more than 8,000  properties with more than 1.2 million rooms in over 125 countries. In the 100+ years since our founding, we have defined the hospitality industry and established a portfolio of 24 world-class brands, including our flagship Hilton Hotels & Resorts brand, which is the most recognized hotel brand in the world. We have  more than 195 million members in our award–winning customer loyalty program, Hilton Honors .

Hilton Supply Management (HSM) is the largest global hospitality focused procurement organization that supports our brands, owners, and operators. With 13 billion dollars of spend influence in 145+ countries and over 3000 suppliers, our function has transformed the way supply chain and procurement adds value to the hospitality industry. HSM is a strong partner to all our brands, helping influence and drive programs with        unique and distinctive products and services. HSM is proud of its diverse and talented team members around the world that also give back to the community by supporting aggressive sustainability, supplier diversity and responsible sourcing goals.

About the role

The German region within Hilton Supply Management is responsible for creating and managing strategic contracts for the provision of goods and services to all managed properties and those franchise and third party hotels signed to Hilton Supply Management agreements.

This role is a maternity cover for a maximum period of 2 years.

Successful candidates can still develop afterwards within HSM in a different role.

Primary responsibilities will be overseeing the entire procurement process and HSM competitiveness which will include the procurement of food, beverage, services and operating supply products categories within Germany.

·  To plan, organize, direct, and control the Purchasing and Supply Management functions for all operational products and services within the specified functional Area for Hilton. 
·  Ensuring that the established level of quality products and services are purchased at the lowest total cost while adhering to Hilton standards and operating procedures, operational need / specifications, purchasing best practice, and working with the Supply Management team to achieve these aims.
·  Direct supervision and management of reports as detailed.
·  Working with, and representing the Purchasing function with key stakeholders such as Finance & Operations.
·  To provide functional and operational management to any corporate or cluster purchasing teams based in the area and to provide support as required, to hotel – based purchasing resources across the area.
·  To ensure that all procurement tools (such as Birch Street, Coupa Smart Spend & Navision) are implemented and maintained where possible to their full productivity and that system support and training is offered to internal and external stakeholders as appropriate. 

Let's break that down, shall we?

Below breakdown is merely an estimate and could change, depending on business requirement:

Procurement 50% . You will:

·  Execute annual spend analysis and propose an annual procurement plan for the area. Obtain stakeholder buy-in.
·  Develop new programs and/or renegotiate existing programs and distribution channels with suppliers and/or manufacturers, utilize cross-functional teams whenever applicable. 
·  Manage and implement local, regional, area and centrally led international procurement programmes and ensuring that these programmes have a sound legal, financial and logistical set-up.
·  Ensure thorough understanding and availability of brand standards of the brands present in the area.
·  Effectively manage projects in a structured and organised fashion

 

Operational Procurement 20% . You will:

·  Ensure adequate service levels related to all aspects of the purchasing and supply process are provided to the operation, including support on the ordering process, the distribution process, the receiving function, and storing.
·  Research departmental inquiries on product availability, pricing, specifications, and product usage requirements and/or recommendations. Communicate on a regular basis the above information to hotel purchasing and supply staff and other hotel departments, as required. Forecast operational needs and schedule deliveries accordingly to meet operational requirements.
·  Perform field visits as required, combined with operational reviews of the purchasing function at regional and hotel-level as necessary.
·  Support all hotel Pre-opening offices and openings as required to ensure that Brand standards are met and that hotels participate in Supply Management programs as required.
·  Measure and improve compliance to Supply Management programs.

Administration 15% . You will:

·  Effectively manage supplier contracts and product data, inclusive of catalogue content, product specifications, photographs and descriptions, pricing and file retention. Approve all changes to existing contracted items, new and/or deleted items, inclusive of pricing verification and amendments.
·  Maintain confidential supplier files and databases including order logs, requisitions, purchase orders, pricing, certificate of product liability insurance and general supplier due diligence, including legal documentation / contracts as required.
·  Assist corporate departments in identifying hotels that are not following established purchasing and supply programs and/or specifications. Coordinate, conduct and participate in meetings and discussions between suppliers and/or supplier representatives and corporate staff concerning subjects other than normal price, delivery or quality negotiations (i.e. value analysis or engineering, new methods, techniques and processes).

 

Reporting 10% . You will:

·  Regularly update internal stakeholders on achievements / progress, and attend Area and regional meetings as required.

 

And finally, Human Resources 5% . You will:

·  Provide effective HR management to direct reports. Lead and motivate the teams to high levels of performance. Develop the functional and soft skills of the team.

 

In addition to performance of the essential functions, this position may be required to perform supportive duties as assigned from time to time, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company or departmental objective:

·  Complete knowledge of food, beverage, services and operating supply products, purchasing procedures and supply chain.
·  Strong understanding of strategic sourcing and procurement environment
·  Business fluency in German & English and at preferred one other language
·  International experience
·  Ability to apply supervisory skills to plan, organize, direct employees, coach, train and discipline, as necessary.
·  Demonstrated competence to manage multiple priorities and follow through on tasks to completion “hands on”
·  Work attitude that exhibits flexibility, drive, good judgment, dependability and ambitions
·  High degree of demonstrable computer skills. Functional knowledge of various global back office systems (e.g. BSS, NAV, PSFT, Sun, Navision)
·  Adapt at communicating complex ideas and concepts in a manner that is easily understood across the organization
·  Excellent interpersonal skills
·  Exceptionally self-motivated and directed
·  Keen attention to detail
·  Superior analytical, evaluative, and problem-solving abilities
·  Growth demonstrated in continuous ongoing education and training in applicable topics
·  Strong negotiation skills

Our Offer

And in turn, we offer a responsible role with opportunities for personal and professional development in a committed, motivated team with all the benefits of an international hotel group, including

·  Flat hierarchies and direct communication at all levels
·  Regulated and flexible working hours – you can start work between 8-10 AM and leave the office after 8 hours of work
·  You can work from home (or any other location) at least one day a week
·  A varied and challenging field of work
·  Extensive employee discounts on travel portals, online shopping, new cars, mobile contracts, and much more
·  Access to the Hilton Worldwide University with thousands of free learning opportunities
·  Worldwide accommodation options in Hilton Hotels (at employee rates)
·  Comprehensive welcome program and introduction to the company

What is it like working for Hilton?

The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World’s Best Workplaces.

We support the mental and physical well-being of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our Team Members’ unique perspectives and voices—along with those of our Guests, Owners, Suppliers, and Partners—to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!

We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.