Assistant Finance Manager

Job description

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others. 

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike. 

 

The Assistant Finance Manager will support the Director of Finance in developing the quality of the Finance function within the hotel, provide support and technical expertise to the other members of the team. This role will be responsible to support the Director of Finance in all accounting and financial requirements for the hotel in an environment of tight control, providing financial support, advice and expertise to the hotel team, with the aim of maximizing value.  

 

What will I be doing? 

As the Assistant Finance Manager, you will be responsible for performing the following tasks to the highest standards: 

 

Financial Accounting & Control: Best practice financial accounting processes in a robust control environment  

• Overall management of the accounting records and financial reports of the hotel, ensuring compliance with company, owner, statutory and fiscal requirements and timetables. 

• Where applicable, the above must include the accounts for Hilton International’s branch or subsidiary. 

• Ensure that the balance sheet is a fair reflection of the assets and liabilities of the hotel. The balance sheet must be regularly reviewed, and reconciliations performed of all accounts. 

• Ensure compliance with the management agreement with Hilton International, and any Owner / Lease agreement. 

• Maintain a focused system of internal controls, which will provide an effective and efficient control over the hotel assets, liabilities, revenue and costs, ensuring compliance with company policy. 

• Maintain control over the hotel’s assets, liabilities, income and expenditure on behalf of both the Operator and Owner and provide management, leadership and accountability for the financial performance of the hotel. 

• Ensure legal and tax compliance and that adequate insurance cover is maintained. Manage the pension scheme, where applicable, ensuring that adequate accounting, actuarial and legal controls are in place. 

• Ensure valid permits and licenses have been obtained for such matters as importation, currency transfers and hotel operations (bars, clubs, casinos etc.).  

• Take responsibility for the safekeeping and updating of all leases and contracts, which may affect the financial status of the hotel. 

• Liaise and co-operate with both Internal and External Audit to ensure that an effective programme of in-hotel audit is in place and that corrective action is promptly taken where required.  

• Give particular emphasis on ensuring that all revenue is captured, making use of a monthly control checklist and conduct interim self-audits as required. 

• Develop best practice on financial accounting and control procedures, make sure financial reporting and control is an area of continuous review and development with the aim of maximizing both impact and efficiency. 

 

Management Reporting: Focused, innovative and balanced reporting that stimulates management action  

• Develop high quality management information and performance measurement that is timely, accurately.  

• Implement reporting that incorporates benchmarking, identification and measurement of key performance indicators, and use of the balanced scorecard. Reporting should not only look to historical performance within the hotel, but also outward and forward. 

• Ensure all corporate reporting is timely, accurate, internally consistent and that, inter alia, Datalink report, Pro-plant system, management reports, trends of operation reports, incremental conversion reports, profit and loss statements, balance sheets and cash flow reports reconcile to the trial balance.  Maintain proof of such reconciliations which are conducted each month. 

 

Business Support： Provision of the highest standards of financial and commercial support to the Business        

• Support and advise on financial and commercial matters to the Director of Finance and to the hotel team, including the interpretation of financial data. 

• Review management information for the hotel and make proposals to the Director of Finance for value added initiatives. Where appropriate, challenge practices and proposals to improve further. 

• Provide financial and commercial skills to support business development initiatives, major pricing decisions and other commercial decision-making. 

 

Information Technology & Systems: Optimize the use of I.T. within the finance department to improve efficiency and information  

• With Project Managers, support the implementation of financial systems in the hotel. 

• With the ISM, ensure proper use and maintenance of financial systems, including adequate security and back up procedures. 

• Act as the guardian of the integrity of data flowing into the accounting system, ensuring that the control process is sound in systems that interface directly or indirectly with the accounting system.   

• Work with colleagues to ensure that errors are corrected at source and processes amended as required to eliminate rather than correct errors. 

• Continually develop the usage of financial systems in order to ensure highest levels of management reporting, processing and staffing efficiency and thereby return on investment. 

 

Investment Optimizing returns on capital investment  

• Utilize project evaluation techniques to assist in directing investment to those projects which optimize returns both for the individual project and the enterprise as a whole. 

• Prepare annual capital plan and direct implementation of this plan, ensuring funding and necessary buying (e.g. Owners) are in place so that the note can be kept at the highest possible standard. 

• Prepare and review the AFE, ensuring financial accuracy and sound commercial and business judgment is applied to the process, and that authorization is obtained prior to commitment of the hotel to expenditure. 

• Perform post investment audit on major capital investments, communicating results of post investment reviews within the Management team and ensure actions are taken to learn from such results and maximize returns. 

• Ensure compliance with HI capital policy and maintain proper control and recording of project spends. 

• Where applicable, prepare review and be involved in the production of financials for new developments and acquisitions. 

 

Looking Ahead: Operating against meaningful strategic plans and budgets with accurate forecasting  

• Manage the formulation, review and approval process for budgeting within the hotel. 

• Ensure a regular cycle of forecasting takes place within the hotel with content and detail appropriate to the needs of the operation. 

• Work with colleagues and Director of Finance to ensure consistency and accuracy of communication regarding future trends in the business.   

 

Cash & Working Capital: Optimize cash position in an environment of tight control  

• Minimize interest expense and the level of working capital, with particular emphasis on the management of debtors, stocks and sundry receivables while maximizing interest earnings and minimize interest expense. 

• Ensure full reconciliation of all bank accounts on a weekly basis. The highest standards of control must be maintained over all cash and bank balances at all times. 

• The role of the Assistant Finance Manager is to establish robust credit control and credit management policies with the Director of Finance within the guidelines set out by Group Policy and following best practice principles – once established, the Commercial Director applies such policies and controls. 

• Responsible for ensuring controls over accounts receivable are being applied correctly and to take action to rectify any problems identified if they are not. 

• The Assistant Finance Manager must review all accounts receivables with the Commercial Director on a monthly basis and ensure that there are no recoverability issues. 

• Maintain an appropriate reserve for bad or doubtful debts. 

 

Additional Notes  

• The Assistant Finance Manager has unlimited rights of access to all financial figures and facts of the operation. The Assistant Finance Manager exercising reasonable tact may visit any department to ask questions and make any study in fulfilment of his / her duties. 

What are we looking for?  

An Assistant Finance Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 

• Local Malaysian citizen.

• University degree, preferably in Commerce, Accounting & Management or any other Accounting qualification.  

• Finance / Accounting major and certified, e.g. ACCA/ CPA.  

• At least 3 to 4 years of relevant working experience and previous experience in a managerial operational accounting role.   

• Pre-opening experience in a resort environment would be ideal for this position.

• Fluent in English and Bahasa, both spoken and written, to meet business needs.

• Possess system skills in OnQ, Check SCM, SUN, OPERA / OnQ PMS, MICROS, HRLINK.   

• Good communication and analytical skills.  

• Flexible in relation to working hours, especially at month and year-end.  

 

What will it be like to work for Hilton?  

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!