Site Subcontract Manager

Job description

Job Description Summary

Job Description

The (Site) Contract Manager, reporting in solid line to the Grid Solutions Regional Contract Management Leader and in dotted line to the Project Senior Contact Manager, and in strict cooperation with the Site Project Team, assumes responsibility for the contractual activities assigned to him/her and shall:

·  Provide systematic and efficient contract administration and management of the execution of contracts with subcontractors and suppliers, maximizing financial and operational performance and minimizing risks.
·  Support in main contract administration and management.

Responsibilities and accountabilities

·  Establish, manage, and negotiate project specific claims (including insurance claim) and variation orders to / from subcontractors and suppliers.
·  Preserve GEV’s rights and entitlements as provided in the Contract and Subcontracts.
·  Ensure notices and notifications are given in line with contractual requirements.
·  Ensure the successful execution of site activities contracts as per agreed commercial obligations, financial and qualitative targets.
·  Ensure that the site portions of all subcontracts are followed and fulfilled to GEV’s benefit.
·  Proactively assess risk/claim management for site activities contracts.
·  Ensure that all important site records are adequately maintained.
·  Provide support and direction to GEV site staff on all contractual and commercial matters.
·  Ensuring that subcontractors and suppliers comply with their contractual obligations.
·  Ensure correct contractual and commercial implementation of subcontractors reporting, collection of records as well as adequate administration of claims for any event.
·  Ensure that all delay events and non-budgeted costs are properly identified, classified, well documented and that the responsible parties (incl. customers, contractors and insurers) are notified in a timely manner, in full coordination with Project Senior Contract Manager.
·  Provide recommendations and advice on how to avoid additional cost and, when improbable, how to minimize the costs of legitimate claims.
·  Manage and minimize commercial and contractual impacts resulting from time, quality or process related issues on site.
·  Support detailed scheduling, planning, coordination of work and continuous supervision; early recognition of possible critical deadlines; arrangement or demand for and implementation of corrective actions; forward information to site, contract and project management
·  Ensure all subcontractors’ correspondence is timely and duly answered.
·  In coordination with Project Senior Contract Manager ensure that all correspondences to customer regarding site activities are timely sent and duly answered.
·  Ensure commercial and contractual feedback to the relevant site and project organizations (including Procurement and Logistic) as well as the delegating line organization.
·  Ensure, together with the site team, that all BOQ and scope changes are recorded and documented properly and are clearly traceable to the contractual scope and BOQs as well as the respective erection/construction work package/system. Execute and/or support closeout of site contracts including the production of a site contract management closeout report when requested.
·  Ensure site purchasing terms and conditions of all purchase orders are commercially sound and compliant with contract conditions and local laws and regulations.
·  Receive appropriate site purchase order (SPO) quotes from sub-suppliers and in conjunction with the requestor making a technical and commercial evaluation, placement of SPO and approval of invoice according to SPO terms and conditions.

Education

·  Degree in an appropriate technical discipline, e.g. quantity surveying, construction, engineering.
·  Additional project management and/or commercial education and professional registration (e.g. RICS) is appreciated.

Experience and knowledge

·  Experience in NEC3 form of contract and generally in international EPC projects, preferably in energy and renewable energy sectors.
·  Strong Commercial/negotiation and legal skills.
·  Excellent computer skills in MS-Windows and Office applications (Excel, Word, PowerPoint).
·  Fluent in English (oral and written), knowledge of any other language is appreciated.
·  Knowledge and understanding of Quantity Surveying and planning techniques and methodologies.
·  Good negotiating skills
·  Creative and innovative, able to handle conflicts.
·  Achievement and goal orientated, cultural awareness and team player.
·  Availability to travel (isle of Skye)

Additional Information

Relocation Assistance Provided: No