HR Operations Analyst

Job description

Job Description Summary

Job Description

Roles and Responsibilities:

·  Initiate and track pre-employment activities, including medical checks, and document submissions.
·  Booking Appointment with medical clinic/ hospital for pre-employment check for new hires
·  Coordinating with medical clinic to get the fitness report and support them if they require any additional documentation or retest require by candidate
·  Sending medical report to Company Doctor for review and confirmation of fitness.
·  Coordinate onboarding activities between candidates, internal stakeholders (e.g., hiring managers), and third-party vendors to ensure timely completion of onboarding tasks.
·  Monitor hires/internal movement approvals using workday to ensure timely closure.
·  Send onboarding communication, including welcome emails, Day 1 instructions and New Employee Orientation invitation.
·  Follow up with candidate and all the stakeholder to ensure timely completion of require/pending tasks
·  Maintain accurate and up-to-date onboarding records in the Master Tracker.
·  Follow up with candidates to ensure timely completion of all onboarding actions and escalate delays where necessary.
·  Confirm new hire attendance and ensure all required documentation is submitted before the start date.
·  Review of BGC reports for Yellow / Red and then facilitating the communication with Sub-regional leader for a decision making and next steps.
·  Provide support for continuous improvement of the onboarding process based on feedback and evolving business needs.
·  Updating and correct workday’s records for start date change, hire rescind and any other changes in the Hires records/ Job change – requisition
·  Informing stakeholder on the change of start date and hire cancelation to ensure no impact in payroll and day-1 activities.

Required Qualifications

·  Bachelor degree/MBA from an accredited university
·  Minimum 2-4 years of relevant HR experience
·  knowledge on ASEAN & ANZ inputs experience will be an added advantage.
·  Sound knowledge of local employment laws and government requirements

Desired Characteristics

·  Interpersonal skills; ability to work effectively in a team-based environment
·  Demonstrated organizational skills, attention to detail, and accuracy
·  Articulate with excellent verbal and written communication skills. Ability to document, plan, market, and execute programs.
·  Ability to recognize when to escalate issues
·  Proficiency in Microsoft Office Suite (Word, Excel, PPT)
·  Self-driven individual and able to work independently
·  Familiarity with Workday and Smartsheet is a plus

Additional Information

Relocation Assistance Provided: No