Despatch Administrator

Job description

Job Description Summary

Job Description

Job Description

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To Comply with HMRC regulations when Exporting goods from the UK for the Dowty business.

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Prepare Customer Orders & Supplier Purchase Orders for International or UK shipment, from receipt of Product or Service into Despatch & any Export requirements such as Licences / EUU’s & re-export in the case of IPR entries to discharge of Customs liabilities.

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Outside Supplier Processing & Repair are also included as shipments as well as RTV (Return to Vendor).  

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Applies to the following in Preparation for Shipments & Documentation

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The above must be completed within a compliant environment and maintaining the integrity of the Business System, Complying with both Financial and Quality Audit regulations for the Dowty business. Maintaining the stock assets and ensuring a regular review of any delivery issues.

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Non-conforming stock will be actioned by Quality in accordance with Procedure.

Essential Responsibilities

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Preparing shipping paperwork.

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Raise and print Customs invoice.

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Create Shippers Letter of Instruction.

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Print Documents.

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Confirm Shipment.

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Record Freight Forwarder information.

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Update Export Log.

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Transact any Returns and Corrections.

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Preparing Collection.

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Coordinate paperwork as required to raise airway bills and request collection by agents/couriers as required based on current Incoterms.

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Provide Weights and Dimensions.

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Provide information to Customers / Freight Companies.

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Complete TMS (Exostar) process for Lockheed Martin shipments.

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Complete OMB process for Boeing shipments.

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Complete DHL Clear It process to gain C88 for road freight exports.

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Raise any concerns with documentation / items or packing.

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Export Regulation.

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Work compliantly with Export Regulation for Military Parts.

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Awareness / Training regarding Aviation Security Regulation.

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Understanding of CPC codes to be able to explain the relevant custom codes to export the goods.

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Filing of documents - delivery notes, invoice, airway bill, or additional paperwork that has been raised and release forms.  On site filing & Off-site locations such as Iron Mountain.

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Quality Release (Subject to Passing Qualification).

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The Quality Release Code and Source Inspection information is accessed from the Sales Orders screen’s Descriptive Flex Field (DFF).

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Select the Quality Release code and print the required Release document. 

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Your Electronic signature will print on the documentation as per your release approval - Passport: All parts and materials excluding LRUs.Training for signing of Form 1 or C of C subject to successful completion of training and meeting qualifications requirements: See QMP 32   

· 
AOG (Aircraft on Ground) Requirements.

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Out of Hours AOG rota (after qualifying period)

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Process / Respond to requests for AOG in a timely manner.

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Attend daily CCC/PCC as required to determine priorities.

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Provide cover for Despatch Packing / Stores and Goods-in as per business requirements.

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Demonstrating good practise in inventory control, maintain accuracy.

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Update data accurately into the Business System as required.

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Shipping Report. Outstanding Despatches Report. Export Log Detail Report.

Preferred Qualifications

· 
Previous warehouse packing experience (desired)

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Familiar with manufacturing environment - Aerospace preferred

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Proven knowledge of Shipping documentation / systems

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Competent in the use of computerised systems

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Current and valid Forklift licence (desired)

· 
Known Consignor Qualification (desired)

· 
Oracle R12 Experience

Flexible Working

GE Aerospace supports and encourages flexible working arrangements, where possible, and recognises the benefits to employees of having a positive work-life balance.

Total Reward

At GE Aerospace we understand the importance of Total Reward.  Our flexible benefits plan, called FlexChoice, gives you freedom, choice and flexibility in the way you receive your benefits, as well as giving you the opportunity to make savings where possible.

As a new joiner to GE Aerospace we are pleased to be able to offer you the following as default in your benefit fund, which you then can tailor to meet your individual needs;

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Non-contributory Pension          

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Life Assurance

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Group income protection            

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Private medical cover    

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Holiday Hourly equivalent of 26 days, with flexible option to buy or sell

Security Clearance

Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of national security. Please see the link below for further details regarding the requirements for BPSS clearance: BPSS

Right to Work

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, under the applicable UK immigration rules as may be in place from time to time, it may be that candidates who do not currently have the right to work in the UK may not be appointed to a post if a suitably qualified, experienced and skilled candidate who does not require sponsorship is available to take up the post. For further information please visit the UK Visas and Immigration website.

Additional Information

Relocation Assistance Provided: No