Japanese speaking PMO

Job description

·  Job Description:

Project Management Office - Senior Project Control Analyst

Qualifications:

·  Bachelor's degree in business administration, information technology or related field preferred
·  8-10 years of Project/Program Management or PMO experience in a diverse, foreign and multi-cultural environments, on a country, regional or global level preferred
·  Proven experience with project management methodologies, processes and tools
·  ITIL / ITSM certification preferred
·  PMP or Prince2 certification preferred
·  Fluent in Japanese language

Key functional competencies:

·  Applied experience of global Project Management Methodologies (PMI), Best Practices, Operational Policies, Processes and Reporting
·  Applied knowledge of ITIL (IT Information Library) or ITSM (IT Service Management)
·  Applied knowledge of MS Office
·  Applied knowledge of MS Project

Key enabling competencies:

·  Good communication skills (verbal and written communication skills, Email/ Meeting etiquette,  strong command of English Language)
·  Strong Customer Focus
·  Proven experience of working across cultures and boundaries (virtual and/or co-located)
·  Strong analytical, problem solving, reasoning and logical skills
·  Good experience in negotiation skills - has the ability to influence contract content, manage contract deadlines and deliverables etc.
·  Ability to cope with peak workloads, deadlines, significant pressure and working in a fast paced environment
·  Strong communication and presentation skills - verbal and written communication skills - in a variety of settings and levels within and outside of DXC
·  Ability to work without constant supervision
·  Proven People and Resource Management skills (ability to drive work plans, performance, attitude, deliverables across senior and junior direct reports/ability to execute team work plan across multiple direct reports and multi-level organization)
·  Strong Leadership skills (relationship management, influencing skills, critical thinking)
·  Well networked with strong people engagement skills
·  Good experience in translating activities into on-going repeatable processes / ability to identify and delivery continuous improvement opportunities to its stakeholders
·  Knowledgeable in risk and issue identification, analysis (quantification, qualification, mitigation and closure as needed)
·  Ability to consult, audit, recommend ITIL standards

Key Responsibilities:

·  Implement DXC Project Support controls on the Account or Program.  Ensure that processes, tools and methods are operated consistently
·  Coach/support PM team on Project Management processes and tools
·  Ensure data compliance/quality to PM toolsets
·  Create and maintain Sharepoint (or other) repositories to store project documentation and reference material (PM Account induction packs etc.) up to date; Ensure project documents are correctly stored at all times and especially at project closure time, archive all documents
·  Ensure processes are in place to handle the security and confidentiality of Portfolio/Program/Project documentation
·  Ensures Document Management standards are followed for Project artefacts
·  Supports the PM onboarding/off boarding process; Creation and maintenance of the PM Account Induction material
·  Support the Lessons Learned process; ensure that all eligible projects follow the process
·  Facilitate/support the Project Review process; schedule initiation, execution and closure reviews;  Track and monitor actions, Get to Green plans are in place and monitored (where appropriate)
·  Support the Project Management workload management/utilization process; providing reports to ensure that all PM's achieve maximum utilization
·  Implement and maintain internal and external project, program and portfolio reporting in line with the corporate and contractual requirements; Provide consolidated project and program performance reports and analysis (tasks, deliverables and milestone status, portfolio status, KPI status)  
·  Provide workshop/meeting administration; ensuring that project distribution lists are up to date
·  Oversees Program PMO Services mailbox
·  Implement DXC Project Financial controls on the Account or Program.  Ensure that processes, tools and methods are operated consistently
·  Coach/support PM team on Project Financial processes
·  Review and track Portfolio/Program/Project costs and revenues; calculate and analyze cost variances (budget vs actuals)
·  Manage invoicing preparation activities
·  Prepare monthly Project Financial reports (Labour Hours Analysis & Billable Hours Report;  Revenue & Expense Reporting)
·  Participates in the regular Financial Review Meetings;  follow-up on specific project related actions
·  Support the Project Forecasting process
·  Maintain all project registration tools to reflect price and cost rate cards
·  Supports the process for tracking spend against Client Purchase Orders
·  Ensure all project financial issues are escalated to the FAM team where appropriate