Office Coordinator

Job description

About the job

At Danone, we’re passionate about creating a workplace that’s efficient, collaborative, and people focused.

 

Role Purpose:

We’re looking for an Office Coordinator to provide comprehensive administrative support for the office building management and assist the Country top leaders with operational and organizational tasks, ensuring smooth day-to-day functioning of the headquarters.

 

What you’ll do:
Key responsibilities:

 

Office & Facilities Management:
-Oversee and coordinate office services: reception, cafeteria, cleaning, maintenance etc.
-Ensure the office complies with health, safety, and security requirements in collaboration with the Health & Safety referent.
-Manage departmental budgets and contracts, from planning to execution and accurate recording.
-Maintain relationships with building owners and handle purchase orders, good receipts registrations and invoice reconciliation and submissions.

Administrative Support
-Assist in developing, implementing and maintaining administrative policies (e.g., mobile telephony, travel) in collaboration with HR team and other stakeholders
-Manage when needed senior leaders with travel arrangements (flights, hotels, transfers), documents handling and meetings coordination and logistics.

-Supports internal and external Top management meetings (follows the process E2E)

-Communicate relevant announcements to staff regarding office events, maintenance, or service updates

 

Supplier & Vendor Management

-Maintain relationships with key suppliers (Vodafone, travel agencies, office supply vendors, maintenance providers, etc.) ensuring contract compliance

-Centralize administrative requests and coordinate with service providers (technical interventions, cleaning, coffee supply, stationery, fruits, etc.)

-Issue purchase orders for assigned vendors/clients and manage supplier/client creation in company systems

-Provide guidance on travel bookings and other service-related requests

 

Health & Safety Support

- Assist with annual medical checks, SSM/SU compliance, and other planned safety projects
About you

Key requirements:

 

·  University degree
Minimum 2 years in administrative, office management, or coordination roles
·  Advanced English, both written and spoken
·  Proficiency in MS Office (Word, Excel, PowerPoint), internet navigation

·  Excellent communication and interpersonal skills
·  Initiative, accuracy, and perseverance
·  Strong organizational and planning skills
·  Ability to react quickly to urgent situations and adapt to change
·  Negotiation skills and time management under pressure About Danone

What we offer:

At Danone, we strive to offer a variety of benefits across our Central Eastern Europe region. While regulations may differ, we believe that taking care of our people is the right thing to do. Here are just a few of the perks:
- International work environment
- Hybrid and flexible working hours
- Flexible benefits
- Medical subscription
- One free day to celebrate your birthday
- 30 days to work from wherever you want
- Bonuses on special events
- Bookster subscription
- Coffee, fruits, and chocolate in the office

- And yes, feel free to grab a yoghurt from the fridge – products available all day!

Job details

Dedicated to bringing health through food to as many people as possible, we are a leading global food & beverage company built on four businesses: Essential Dairy and Plant-Based Products, Waters, Early Life Nutrition and Medical Nutrition. 

About Us