Receptionist

Job description

Position Description:

CGI is currently seeking a Receptionist to provide administrative support. This outstanding opportunity will allow you to work collaboratively with an experienced team while also learning about CGIs operations/business.
The ideal candidate for this position will have a high level of energy, decorum and discretion that is second to none. You will have experience in a fast-paced professional consulting environment that uses your understanding of both technical and business vocabulary in order to support leaders, members, and multiple business areas. You will be able to effectively navigate and manage complex and time-sensitive/urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of people inside and outside the organization. Finally, as the ideal candidate, you will have a positive and agile approach to keeping the environment organized and the team you support productive.
Your future duties and responsibilities:
• Schedule internal and external meetings, providing proactive and real-time calendar management
• Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence. Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations and news releases.
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as customers, media, and the public.
• Handle external requests with tact and diplomacy
• Maintain administrative procedures, including business mail, travel arrangements, expense reports, authorizations and approvals, etc. in line with CGI policies and procedures
Event Co-ordination:
• Assist with the planning, co-ordination, organization of all requirements of large scale events, conferences and executive team activities
• Assist with preparation of multi-media presentation material, collateral and theme strategies using MS PowerPoint, MS Word and MS Excel
• Create planning documents and collaborate closely with specific partners, vendors or suppliers
• Handle timeframes and budget related requirements
• Participate in special project assignments on an as-required basis
Required qualifications to be successful in this role:
• Resourceful and intuitive self-starter, able to thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical and administrative environment.
• Pro-active, with an upbeat and professional demeanor and sense of urgency
• Proven achiever and polished professional
• Resourceful, with the ability to prioritize, multi-task and meet deadlines with minimal supervision
• High level of integrity, customer service, energy, speed and accuracy
• Independent judgment, absolute discretion and diplomacy
• Confidential, dedicated and punctual
• Excellent communication skills (verbal and written)
• Advanced planning and organization skills
• Professional corporate image combined with strong interpersonal skills
Technical Skills required for the role:
• Advanced MS Word, PowerPoint and Excel
• Calendar Management
• Meeting and Event Planning / Management
• Presentation Preparation / Co-ordination
• SharePoint Environment

Skills:

·  Customer Service & Support

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Come join our team—one of the largest IT and business consulting services firms in the world.