Junior Office Administrator

Job description

Position Description:

We are looking for a reliable and enthusiastic Office Administrator to join our team in Bucharest. The main tasks will include office management and suppliers’ relationship. He or she will be self-motivated and trustworthy.

Our new colleague should be excited to work in a multi-cultural environment, collaborating with various people from centers in other countries. The office administrator ensures smooth running of our company’s offices and contributes to our development.

Your future duties and responsibilities:

Administrative Support:

• Being in charge with Front Desk tasks;
• Managing badges, visitors register and collets;
• Ordering office supplies and keep an inventory of stock;
• Assisting in the coordination of visits, activities or events;
• Providing administrative support to employees and managers;
• Preparing welcome packs and access cards for the new hires;
• Collaborating with internal and external departments (IT, HR, Security, Building Maintenance department, etc.).

Suppliers Coordinator:

• Being the main contact for the suppliers;
• Coordinating the process of suppliers’ creation in the system;
• Managing the administrative documents (forms, contracts, invoices, purchase orders, quotes for different products and services etc.);
• Managing the invoicing process (liaise with suppliers, accounting team, regular payment checks).

Beside that as a Junior Office Administrator, you will have the opportunity to engage in a diverse spectrum of international projects.
This dynamic range of responsibilities will enable you to contribute to the organization development by continuously implementing and improving the operational processes.

Required qualifications to be successful in this role:

• Proficient in MS Office suite (Word, Excel, PowerPoint);
• Outstanding communication and interpersonal abilities;
• Advanced level of English (speaking and writing);
• Good level of French (willing to learn and practice the language on a daily basis);
• Able to prioritize and organize the tasks;
• Eager to learn and receive guidance;
• Proactive, energetic, and multi-tasker;
• University degree. Studying foreign languages or being familiar with a multi-cultural environment will be a plus.

We offer:

• Accessible and friendly working environment (Bucharest – The Bridge Building – Grozavesti area);
• Hybrid model;
• Healthcare insurance – the medical package includes also coverage for employees' children;
• Access to Life insurance & Dental Insurance;
• Share purchase plan co-financed by CGI, with the possibility of cashing at any time;
• Benefit online platform - access to booking, ticketing, online courses, meal vouchers, medical services, hobby facilities;
• Access to our Learning Platform – you can develop your career based on your interests;
• Between 21 & 24 days of leave depending on your seniority;
• MAP – Member assistance program - Confidential support service that can help you solve a wide range of professional and personal problems and challenges at no cost to you;
• Bookster - enjoy the first public modern library bringing books to the company’s door;
• Rewarded referral program – refer your friends and cash the bonus;
• Enrolling on CGI for Good platform with volunteering activities.

Skills:

·  English
·  French

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.