Executive Admin

Job description

Position Description:

CGI Federal has an immediate need for an Executive Assistant for a Sector Lead and large Program Account Manager. This is an exciting full-time opportunity to work in a fast-paced team environment supporting one of the largest organizations for the US Federal Government. We take an innovative and collaborative approach to supporting our client, working in an agile environment using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow as you help deliver the overall solution to our client. This is a mid-level administrative position based in Ballston, VA and Fairfax, VA.

Your future duties and responsibilities:

Responsibilities will include but are not limited to:
- Maintenance of executive calendars (scheduling, managing conflicting appointments)
- Assistance in the preparation and facilitation of team meetings and workshops, including organizing external food orders/caterers
- Support for travel related needs for key partners of the CGI project team including expense report submission and tracking. (Familiarity with Federal Travel Regulations is a plus.)
- Meeting coordination and scheduling and support for team in reserving conference rooms, distributing recurring meeting invites, printing copies, etc.
- Coordinate with Facilities/Building maintenance teams for routine or unplanned events
- Administrative support for various partner management functions including:
• Maintenance of org charts and team contact lists
• On-boarding of new team partners including space assignments, ID request forms, asset assignments, access requests, and team distribution list management.
• Coordination of team social events.
• Coordination of rewards and recognition programs
• Coordinating the Project team calendar, vacation, and out of office/meeting schedules.
• Reconciliation of the project team’s timesheets to ensure accurate time recording
• Monitoring of compliance of the project team to various administrative processes including timesheets, expense report submission, mandatory trainings, completion of performance reviews, etc.
- Perform special projects

Required qualifications to be successful in this role:

- Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks
- Experience maintaining executive calendars, including scheduling and general appointment management
- Experience with Microsoft Office applications (Word, PowerPoint)
- Experience using project management tools including Excel, Project, Visio and Access.
- Knowledge of MS SharePoint and facilitating, improving, and ensuring compliance with its defined project uses.
- Flexibility, ability to multitask and handle a fast-paced work environment
- Flexibility to go to both our Ballston, VA and Fairfax, VA offices as program demands require
- Ability to support project team partners across a diverse geography
- Ability to effectively communicate and interact with all levels of the CGI, subcontractor, and customer organization.
- Attention to detail
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and license and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $33,800.00 - $61,300.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
•Competitive compensation
•Comprehensive insurance options
•Matching contributions through the 401(k) plan and the share purchase plan
•Paid time off for vacation, holidays, and sick time
•Paid parental leave
•Learning opportunities and tuition assistance
•Wellness and Well-being programs
#CGIFederalJob

Skills:

·  Detail-oriented

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.