Accounts Receivable Clerk

Job description

Carmacks, in partnership with Peters Bros., is seeking for an Accounts Receivable Clerk.

What is the role?

Accounts Receivable

• Generate and issue customer invoices and other AR-related documents in a timely and accurate manner.
• Process progress estimates and related accruals.
• Receive and record customer payments (cheques, EFT, credit cards) and apply them to appropriate accounts.
• Monitor outstanding balances and follow up on overdue accounts.
• Communicate with customers regarding billing inquiries, disputes, or payment arrangements.
• Assist in month-end closing tasks related to receivables.
• Prepare aging reports and provide insights on customer payment trends.
• Prepare necessary documents for project closeouts.

Job Costing

• Set up new projects in the accounting/ERP system with correct coding and structure.
• Provide updated cost‑to‑date reports to project managers when needed.
• Assist project managers or operations leads with cost inquiries.
• Support month‑end and year‑end processes related to work‑in‑progress (WIP) and job profitability.

Inventory

• Maintain accurate and up‑to‑date inventory records within accounting/ERP systems.
• Investigate inventory discrepancies and work with operations to resolve them.
• Review information generated from electronic scale ticketing system.

Additional Duties

• Support the accounting team when needed (month-end tasks)
• Support the payroll team when needed (entering timecards)
• Reception tasks (Backup of the Accounts Payable Clerk while away):

          Greet visitors, customers, and vendors in a professional and  welcoming manner.
           Answer, screen, and direct incoming calls; respond to general inquiries.
           Manage incoming and outgoing mail, courier shipments, and email correspondence.

Salary ranges between $45,000-$55,000 annually.

Desired profile

What do we value?

2-3 years of experience in Accounts Receivable or accounting experience (Construction experience is an asset).

Strong understanding of invoicing, billing cycles, credit policies, collections, and cash application processes.
Proficient in spreadsheet and word processing software.
High attention to detail with strong numerical accuracy.
Excellent organizational and time‑management skills; able to manage multiple deadlines.

About Carmacks

Fondée il y a plus de 50 ans, Carmacks Enterprises Ltd. est un entrepreneur de génie civil respecté, spécialisé dans la construction de routes, de ponts et de services d'entretien. Opérant à travers quatre unités commerciales clés - Bridges, Highways, Municipal et Highway Maintenance - Carmacks fournit des solutions d'infrastructure complètes, allant des nouveaux projets de construction jusqu'aux services d'entretien continus. Engagée en faveur de l'intégration et de la diversité, Carmacks est fière de promouvoir l'égalité des chances sur le lieu de travail. Rejoignez-nous pour construire ensemble un avenir meilleur. Pour en savoir plus sur nous, consultez le site www.carmacks.com.