Personal Assistant (m/f/d)

Job description

Let’s care for tomorrow.

Your ambitions.  Your dreams.  Your tomorrow

 

Whether it’s aircraft, international business, offshore wind parks or Hollywood film productions, Allianz Commercial has an extensive range of risks covered when it comes to protecting businesses. 

 

We are looking for candidates as Personal Assistants (m/f/d), working full-time and based in Munich.

 

We are always looking for talented individuals to join our teams in Munich. By responding to this advertisement, you are agreeing to join a talent pool for future vacancies as Personal Assistant. This is not a live job role. We will contact you as soon as a suitable position becomes available. ​

 

The Impact You Will Have 

You will play a pivotal role in the organization of a specific department at Allianz Commercial. Your focus on delivering efficient and responsive administrative, organizational and logistical services to senior managers will enable them to concentrate on strategic initiatives. By adeptly handling delegable tasks and actively participating in crucial projects requiring the manager's office involvement, you will significantly contribute to enhancing overall team effectiveness and ensuring seamless workflow. Your impact will be felt through streamlined processes, heightened support, and an empowered team environment.

 

Some of your specific responsibilities could include:

·  You will efficiently manage the busy schedule, calendar commitments, and international travel arrangements for the manager, including flights, hotels, visas, and personal bookings.
·  You will interact with other senior managers internationally, handling urgent last-minute tasks and ensuring effective coordination.
·  You will filter and organize emails, highlighting urgent correspondence, printing attachments, and maintaining confidentiality of email content, attachments, and calendars.
·  You will serve as a representative for the manager's office, managing (urgent) queries, phone calls, and calendar invitations appropriately.
·  You will coordinate with individuals and external organizations to arrange meetings, prepare agendas, and draft minutes.
·  You will contribute to and coordinate ad-hoc projects and initiatives for the manager's office, such as workshop preparations, budgeting topics, and Allianz Engagement Survey (AES) action items.

 

What You’ll Bring to the Role

·  Professional training or a degree in Business Administration/Office Administration
·  Demonstrable experience in an administration/assistant role in a highly pressurized environment, requiring tact, judgment, and discretion in handling internal and external contacts
·  Outstanding organizational and time-management skills
·  Experience in diary management, researching, and booking travel and accommodation
·  IT skills, including proficiency in Office applications (PowerPoint, Excel, Word) and in business applications used at Allianz Commercial (e.g. SAP, ARIBA) is an advantage
·  Administrative management expertise
·  Fluency in English and in German (written and spoken) are required
·  Excellent verbal and written communication skills, with the ability to provide practical solutions based on a broad understanding of relevant factors
·  Strong interpersonal skills with a high level of tact, judgment and discretion
·  Proactive and resourceful problem-solving approach

If this role sounds appealing and suited to your profile, please submit an application to join our talent pool. We will then contact you when a suitable position is available.​

 

What’s in it for you?

 

Let’s care about everything that makes you, you

We are committed to nurturing an inclusive environment where everyone feels they belong.  We offer a hybrid working model, which recognizes the value of striking a balance between in-person collaboration and remote working.  Please feel free to discuss flexible working arrangements with us.

 

Let’s care for your financial wellbeing

We believe in rewarding performance with a great compensation and benefits package (details vary by location), including a generous bonus scheme and pension.

 

Let’s care for your opportunities to progress

From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.

 

Let’s care for life’s twists and turns

From our support for flexible working, health and wellbeing (including private healthcare and generous parental leave benefits), to helping people return from career breaks with experience that nothing else can teach. We've got your back.

 

Let’s care for our society and our planet

With opportunities to be engaged in shaping a future that is safe, inclusive and sustainable, we care for the tomorrows of our people, our industry and our clients.

 

Care to join us?

Allianz Commercial is the Allianz Group brand serving the world’s largest consumer brands and major industry players through to family-owned enterprises forming the backbone of nations’ economies. We bring together the corporate multinational business of Allianz Global Corporate & Specialty and the commercial business of national Allianz Property & Casualty entities and provide both traditional and alternative risk transfer solutions, outstanding risk consulting and Multinational services as well as seamless claims handling. 

 

As a key strategic player in the Allianz Group network, Allianz Commercial is present in over 200 countries and in 2022 generated more than €19 billion gross premium.

 

Learn more about careers at Allianz Commercial by clicking here .

 

Learn more about Allianz Commercial by clicking here .

 

Allianz is an equal opportunity employer, and therefore welcomes applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, sexual orientation or any other protected characteristic. Diversity of thinking is an important part of our culture.

 

People with disabilities:
We want to give all our candidates the best opportunity to succeed.  If you need any adjustments to be made during the application and selection process, please email agcsglobalcareers@allianz.com

 

Recruitment Agencies: 
Allianz Commercial has an in-house recruitment team, which focuses on sourcing great candidates directly.  Allianz Commercial does not accept unsolicited resumes from agency or search firm recruiters.  Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired.  When we do use agencies, we have a PSL in place, so please do not contact managers directly.