Management Assistant

Job description

MANAGEMENT ASSISTANT – PERSONAL INJURY – DARWIN, NT

At Allianz, we’re proud to be named one of the Best Workplaces in Australia 2025 and a Great Place to Work. As a leading global insurance and asset management brand, we prioritise care for our customers, the planet, and each other. We hire the very best people to further our commitment to caring and securing the future for our customers.

We offer an inclusive workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back to the community and feel proud to be a part of an organisation doing meaningful work that matters while supporting sustainability, mental health, and well-being.

Let’s care for tomorrow, so we can create a better future together, for everyone.

TIO is a division of Allianz Australia Insurance Limited. When you work at TIO, not only do you provide outstanding local service to fellow Territorians, but you are also part of a strong global insurer where you have opportunities to grow and drive your career your way, work with people from all different backgrounds, and are encouraged to bring fresh thinking and ideas.

Want to know how it feels to be genuinely supported to grow and develop your career?

We have an exciting opportunity to join our Personal Injury team as a Management Assistant. This is a varied role providing direct administrative support to the Head of Northern Territory Motor Accident Compensation as well as general office management and team coordination duties. You will bring a passion for best practice and your outstanding people skills to deliver & enable optimal operations across the function.

About the role 

• Supporting the Head of NT MAC and leadership team with day-to-day administration, managing and coordinating executive calendars, scheduling meetings, and appointments.
• Process email correspondence and monitor enquiries, prioritising and following up to ensure requests are actioned, escalated, or completed accordingly
• Coordinate meeting papers and record minutes for senior government stakeholder meetings, ensuring accuracy and timely distribution.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professional communication.
• Assist with the organisation of team events and business engagements, functions, and travel arrangements according to Allianz Preferred Supplier Agreements.
• Collate and reconcile evidence to support expense claims in accordance with Allianz processes.
• Produce correspondence, communications, presentations, confidential documents, spreadsheets and reports as required.
• Administer and maintain databases, document control and filing systems in accordance with Allianz policies and procedures.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation and submission of reports, presentations and other administrative tasks.
• Support special projects and initiatives as needed, contributing to the overall efficiency of the team.

About you 

• Strong experience within a busy executive level administration role
• Proven experience in detailed minute taking
• Knowledge within Personal Injury or insurance sector is advantageous
• Strong knowledge of all MS Office applications
• A passion for leveraging emerging technologies to stay ahead in a rapidly evolving digital landscape
• Ability to quickly build relationships across multiple divisions
• Professional, organised and able to work in a fast-paced environment
• Excellent attention to detail
• Motivated, energetic with a can-do attitude
• Strong communication skills

Benefits and perks

• Inclusive Culture: Join a supportive, open-minded team focused on customer outcomes, bringing your authentic self to work every day!
• Flexible Work-Life Balance: Enjoy flexible and remote work options and workplace adjustments, with support for your work/life balance.
• Career Development: Access mentoring, development and global mobility opportunities for growth and success, including access to over 10,000 learning resources.
• Financial and Well-being Perks: Enjoy discounts on Allianz products, retail, tech, and travel, plus financial wellness initiatives and the Employee Share Purchase Program- own a piece of your employer!
• For more details about our benefits, visit the Allianz Careers site.

About our culture

We care about everything that makes you, you. We believe in a workplace that celebrates inclusion and equal opportunity, where people of all genders, ages, religions, sexual orientations and abilities are not only welcomed but valued for the unique perspectives and talents they bring to work.  We’re committed to fostering an environment where everyone belongs and can thrive and reach their fullest potential.

Adjustments and support

If you require any support and adjustments to participate equitably in our recruitment process, we encourage you to reach out to careers@allianz.com.au for a confidential conversation.

Join us. Let’s care for tomorrow. www.allianz.com.au/careers