Facilities Administrator-Procurement

Job description

Location: Allianz Office- Croydon

About Us

At Allianz, we are committed to securing the future of our clients and employees. As a leading global financial services provider, we offer a wide range of insurance and asset management products and services. Our culture is built on trust, collaboration, and innovation, fostering an environment where our employees can thrive and make a meaningful impact. We believe in empowering our team members to grow both personally and professionally, and we are dedicated to creating a diverse and inclusive workplace.

Why Work for Us

• Global Impact: Join a company that makes a difference in the lives of millions worldwide.
• Career Growth: We offer opportunities for professional development and career advancement.
• Inclusive Culture: Be part of a diverse team that values collaboration and innovation.
• Employee Well-being: We prioritize the health and well-being of our employees with comprehensive benefits and support.

What you will do

Key Responsibilities

• Maintain the general tidiness of the office, focusing on copy points and the post room.
• Collect, sort, and deliver mail around the office daily.
• Manage outgoing courier items, including same-day, overnight, or international deliveries.
• Perform reprographics duties such as printing, photocopying, and binding.
• Monitor and replenish stationery, binding, and office supplies.
• Assist with office projects, including re-configurations and furniture moves.
• Provide ad hoc support to the Reception team.
• Identify and report maintenance issues, overseeing works to completion.
• Assist with contractor work permits and organize access passes.
• Liaise with and supervise external contractors as needed.
• Support joiner/leaver processes, including health and safety training and access pass management.
• Create and issue physical and mobile access passes for employees.
• Assist with loading bay bookings and organize confidential waste collections.
• Support office archiving processes.
• Plan and execute company events, including event production tasks.
• Perform ad hoc offsite errands, such as post office visits and supplier interactions.
• Embrace AI, machie learning and Analystics, for smarter insights. 
• AI Readiness  Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data, analytics and cloud-based tools, using insights responsibly with our standards of data governance, security and ethical use 

What you will bring

• Ability to manage multiple tasks and adapt to changing priorities effectively.
• Strong skills in building effective relationships with diverse groups, fostering collaboration and teamwork.
• Strong client focus with the ability to deliver customer-centric solutions.
• Demonstrated business judgment with proactive, hands-on support.
• Flexibility to thrive in fast-paced, high-pressure conditions.
• Focus on continuous improvement, taking ownership and initiative in tasks and projects.
• Clear and confident communication and presentation skills, both verbal and written.
• Collaborative teamwork approach with a global perspective, balancing stakeholder needs and cultural awareness.
• Strong sense of accountability and integrity, maintaining confidentiality in all dealings.
• Prior experience in facilities management within a fast-paced environment.
• Proven ability to operate effectively in a dynamic workspace.
• Good working knowledge of computer software programs such as Word, Excel, and PowerPoint.

What we offer

• The “New Normal”, it’s not news to us: As a global company, we’ve known the hybrid model before it was ‘in’. Work flexibly according to internal guidelines (e.g., hybrid model/ flexible working hours). 
• Investments for the future: Access to pension/ savings plans/ Allianz products
• Shared success: Company share purchasing plan
• Support for what matters: Mental health and wellbeing programs
• Investments in your career: Career opportunities within the entire Allianz Group
• Investments in your skills:  Comprehensive learning and development offerings, including certifications and professional qualifications

… and so much more!

Why join Us

If you are a proactive, detail-oriented individual with a passion for facilities management and a desire to contribute to a dynamic team, we invite you to apply for the Facilities Administrator position at Allianz. Be part of a company that values your skills and offers opportunities for growth and development.

How we hire

To Recruitment Agencies

Allianz recruits through dedicated in-house teams and does not accept unsolicited resumes/CVs, candidate introductions, or outreach from agencies or search firms. We only engage agencies under a prior, written contract and, where applicable, via our Preferred Supplier List (PSL). No fees will be paid for any candidate submitted or introduced without a contract in place, even if that candidate is subsequently hired. Do not contact hiring managers directly. Any breach, including unsolicited submissions, off-PSL contact, or attempts to invoice without an agreement, will result in candidate disqualification, termination of any existing contract, and non-payment of fees. 

91086 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent