Executive Assistant to Head of NextCare - Projects

Job description

The Head of Nextcare's office is dynamic and fast-paced with multiple business concerns and demanding schedules. The role of the EA is responsible for coordinating and managing key initiatives under the Head’s direction. Involving project planning, execution, and communication requiring strong organizational and interpersonal skills. The EA liaises with the Executives, internal and external stakeholders prioritizing the tasks and ensuring successful delivery and completion of the projects.

Additionally, EA handles confidential information, reporting, overlooks internal audits and the organization of C-level visits and events/meetings.

 

What you do

 

Key responsibilities: 

 

· 
Organizes and manages the various tasks/projects of the Head of Nextcare’s office in order support the business priorities; provide general administrative support to assigned projects

· 
Directs, organizes, and controls project activities under the direction of the Head of Nextcare.

· 
Maintains an efficient flow of information between all levels of the organization and externally on a wide spectrum of plans and priorities; develops and maintains good working relationships across the organization.

· 
Attends client/stakeholder meetings (as directed) to determine project requirements; effectively communicates relevant project information and updates to project stakeholders.

· 
Participates as an adjunct member of the Executive Committee meetings as well as other internal/external meetings; prepares meeting agendas, minutes, summaries and maintains track of the priority lists and projects updates. 

· 
Works independently and coordinates with other members of the senior management on special projects assigned by the Head of Nextcare.

· 
Collects and interprets data to produce reports; prepares proposals and business plan documents as needed.

· 
Prepares communication and presentation material for the Head of Nextcare’s strategic communication initiatives; work closely with Marketing & Communication Department as needed.

· 
Successfully completes critical aspects of deliverables that facilitates Head of Nextcare’s ability to fulfill his responsibilities.

· 
Handles confidential and sensitive information with tact, poise, and diplomacy .     

 

 

 

Additional responsibilities :

·      May be required to provide personal assistance to the Head of Nextcare if directed, Manages calendar bookings and travel itinerary of the Head of Nextcare in coordination with the PA.

     in the absence of the PA.

·  Liaises with other support functions (HR, Office & Facilities, IT, & Finance) for business purposes

 

                         

 

What you bring

 

· 
Strong written and verbal communication skills

· 
Strong organizational skills that reflects the ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail.

· 
Strong interpersonal skills and ability to build professional relationships with all stakeholders.

· 
Knowledge of project management tools and techniques.

· 
Demonstrated proactive approach to problem-solving with strong decision-making capability.

· 
Ability to exercise good judgment in a variety of situation; demonstrates high-level of emotional maturity.

· 
Highly resourceful team player with the ability to be effective independently.

· 
Proven ability to handle confidential information with discretion and be adaptable to various competing demands.

· 
Demonstrates logical approach to situations.

· 
Highly dependable and reliable.

 

38864 | Project Management | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation. Great to have you on board. Let's care for tomorrow. Note: Diversity of minds is an integral part of Allianz’ company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company encourages its employees to have motivation in gaining varied skills from different positions and to collect experiences from across Allianz Group.