Executive Assistant

Job description

EXECUTIVE ASSISTANT TO CHIEF GENERAL MANAGER, CORPORATE AFFAIRS & GOVERNANCE - SECONDMENT - SYDNEY, NSW 

 

At Allianz, we’re proud to be named one of the Best Workplaces in Australia 2024 and a Great Place to Work. We’re one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us, which is why we hire the very best people to further our commitment to securing the future for our people and customers.

 

We offer an inclusive workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back to the community and feel proud to be a part an organisation doing meaningful work that matters while supporting sustainability, mental health, and well-being.

 

Let’s care for tomorrow, so we can create a better future together, for everyone.

 

Our Corporate Affairs & Governance division is currently seeking an Executive Assistant to support our Chief General Manager Corporate Affairs & Governance, by providing high-level administration and organizational support, enabling them to focus on strategic priorities and leadership.  

 

You will be required to attend the Sydney office 2-3 days per week to work alongside the CGM.  

 

About the role:  

·  Managing executive calendars and schedules, coordinating business appointments, organizing, and overseeing meetings, 
·  Ensuring the preparation and completion of agendas and actions in alignment with current business activities.  
·  Assisting with email correspondence, and monitoring inquiries, prioritizing, and following up to ensure requests are actioned, escalated, or completed accordingly. 
·  Collating and reconciling evidence to support expense claims in accordance with AAL processes and providing monthly expense reports and budget confirmations and commentary for the Executive Office. 
·  Analysing data and assist in preparing a high level of confidential documents, correspondence, communications, presentations, spreadsheets, papers, and reports on behalf of the CGM. 
·  Working closely with the Divisional Leadership Team to ensure delivery of key divisional priorities. 
·  Plan and organise divisional events like Townhalls, leadership meetings and being actively involved in the divisions' social committee.  

 

About you:  

·  Excellent verbal and written communication skills, capable of communicating with clarity, impact, and influence. 
·  High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information. 
·  Ability to plan and prioritise effectively, problem solve, organise tasks and manage competing resources and demands. 
·  Manages internal clients’ expectations to ensure matters are appropriately triaged and managed in accordance with agreed timelines and scope. 
·  Experience providing team administration and coordination support, in a corporate environment. 

 

Benefits and perks

·  Inclusive Culture: Join a supportive, open-minded team focused on customer outcomes, bringing your authentic self to work every day!
·  Flexible Work-Life Balance: Enjoy flexible and remote work options and workplace adjustments, with support for your work/life balance.
·  Career Development: Access mentoring, development and global mobility opportunities for growth and success, including access to over 10,000 learning resources.
·  Financial and Well-being Perks: Enjoy discounts on Allianz products, retail, tech, and travel, plus financial wellness initiatives and the Employee Share Purchase Program- own a piece of your employer!
·  For more details about our benefits, visit the Allianz Careers site.

 

About our culture

We care about everything that makes you, you. We believe in an equitable workplace that celebrates diversity and inclusion, where people of all genders, ages, religions, sexual orientations and abilities are not only welcomed but valued for the perspectives and talents they bring to work.  We’re committed to fostering an environment where everyone can thrive, grow, and contribute their unique perspectives to our collective success and reach their fullest potential.

 

Adjustments and support

If you require any support and adjustments to participate equitably in our recruitment process, we encourage you to reach out to careers@allianz.com.au for a confidential conversation.

 

Join us. Let’s care for tomorrow. www.allianz.com.au/careers