Archive Specialist - Allianz - BULGARIA

Job description

What you do

Systematize, classify, evaluate, and organize the storage and usage of archival documents.
Organize and implement the archiving of documentation within the Bank.
Receive documents from the Head Office and Branch Network into the Archive.
Responsible for the control and preservation of documents submitted to the Archive.
Provide methodological assistance and supervise archival processes.
Responsible for the transfer of documents from the Archive and copies thereof to external institutions, according to internal regulatory rules.
Participate in conducting main checks in the Document Management Unit and the Archive.
Prepare draft plans and reports on the activities of the Archive.
Assist in finding necessary original of archival documents when needed.
Prepare reference information and certify copies of archival documents as required.
Monitor the retention periods of documents in the Archive.
Organize the obliteration of archival documents with expired retention periods;
Prepare Acts for obliteration for archival documents with expired retention periods and submit them to the Expert Committee on Archival Activities for agreement and approval.

What you bring

Higher education – preferably in "Archival Studies and Documentation"
Minimum of 3 (three) years of work experience and professional expertise
Proficiency in MS Office (Excel, Word, PowerPoint), Archimed eDMS
English language skills - both written and verbal
Professional discretion, adhering to banking secrecy and demonstrating loyalty to the Bank and its clients
Analytical, strategic, and systematic thinking, decision-making skills, conflict management, and persuasion
Listening skills, building trust, and proactive communication
Personal flexibility and resilience, emotional resilience, teamwork skills, cooperation, and partnership

Special knowledge and skills

Specific requirements

What we offer

Offer a hybrid work model balancing in-person collaboration and remote work.
Provide a comprehensive compensation and benefits package, including bonuses, pension, health insurance, employee shares, and discounts.
Support lifelong learning through career development, digital learning programs, and international mobility, fostering innovation and empowerment.
Present excellent career opportunities in insurance, asset management, and banking, with active communication across Allianz Group and key functions.