Technical Assistant (Building Safety & Facilities)

Job description

Technical Assistant (Building Safety & Facilities)

40k

Permanent

Bond street and sites

5 days per week 9-5:30pm

Annual leave: 25 days per year plus the BH

Working closely with the Compliance Team the post holder will undertake a key administrative role that supports our client's response to recent building safety reform. In conjunction with others, the Technical Assistant will provide quality control for building lifecycle records management. They will be responsible for the uploading data to the company's chosen compliance management software. This will be in accordance with the requirements of the building safety case for higher risk buildings and the Golden Thread.

Key responsibilities

·  Liaise and meet with third parties to source quotations for specialist fire / building safety support services.

·  Assist with the preparation of building safety and compliance reports in accordance with client and senior management requirements.

·  Assist with the preparation of reports following the completion in-house building safety audits and workplace inspections.

·  Assist with the preparation of documentation ahead of procurement exercises for building safety / compliance support services.

·  When required, minute meetings and distribute agreed actions as instructed.

·  Respond to general enquiries and queries by email and telephone.

·  When instructed, lead on the onboarding of new fire safety / building safety / facilities management service suppliers.

·  Raise purchase orders and process invoices for contracted and emergency works.

Record management.

·  Liaise with in-house teams and third parties when sourcing documentation linked to planned preventative maintenance and statutory inspections.

·  Where contractor / third party documentation does not meet required standards, liaise with the relevant parties directly to instruct requirements, and set deadlines for resubmission.

·  Ensure the prompt upload of updated building lifecycle information to the company's compliance management software.

·  When applicable and in conjunction with others, mobilise new records management software, and CAFM systems liaising with other company teams as required.

·  Save down electronic documentation in shared locations facilitating the access of colleagues.

Company level and compliance

·  Support the Building Safety & Facilities Manager in producing and implementing company policy, procedure, and strategy in accordance with the requirements placed upon the Principal Accountable Person (PAP) for higher-risk buildings.

·  Assist with the preparation of in-house training delivered or instructed by the Building Safety and Facilities Manager.

·  When instructed, liaise with and co-ordinate information sharing between other Responsible Persons and Accountable Persons.

·  Manage and monitor company risk assessment, COSHH and SOP document registers, initiating document reviews when they are due.

·  Assist with the administration of the company's permit to work and authority to work system.

·  Collate and record evidence of contractor competencies and monitor when required certification / accreditation is due to expire.

·  Work with the Technology and Data Team to ensure the efficient monitoring of risk assessment actions and associated KPIs via the chosen software platform.

Site Level Compliance

·  Following suitable instruction / training complete periodic building safety audits of managed sites, recording any findings of non-compliance

·  Regularly meet with on-site teams as a point of contact for Building safety and compliance matters

·  Monitor contractor onsite activities and performance carrying out ad-hoc inspections.

·  In conjunction with others identify any inadequate provision of contractor RAMS ahead of works commencing on site

General Responsibilities

·  Act always in line with the Company Values, integrating these into all work practices.

·  Participate in team, departmental and corporate project and planning processes as required.

·  To observe the highest possible standards in relation to customer confidentiality and in compliance with Data Protection legislation.

·  To act as an ambassador for the company in your conduct during working hours and in all contact with customers and third parties connected with the company's business.

·  Support the Marketing Team to implement engaging community building events for residents.

·  To undertake any other duties as are reasonably requested from time to time.

Essential Qualifications / Training

·  IOSH Managing Safely or Equivalent Experience / Knowledge

·  Extensive experience of utilising the full Microsoft Office suite

·  Previous experience of using CAFM or safety / risk / compliance software in a facilities management role / setting.

·  Previous experience of records management.

·  A sound understanding of current building safety / fire safety legislation.

·  Awareness of compliance requirements for facilities management operations (hard and soft services)

Skills / Abilities

·  A comprehensive understanding and commitment to equality and diversity and mutual respect * Actively embrace and work within the company values.

·  Ability to meet the requirements of UK right to work legislation.

·  Actively embrace and work within the Company Values.

·  Take responsibility for your own learning and development.

·  Able to show an understanding of and commitment to good customer care.

·  Self-motivated, with high energy and enthusiasm

·  Demonstrable experience of taking responsibility for own actions and development opportunities, maintaining high levels of integrity

Desirable

Qualifications / Training

·  Membership of IWFM, IOSH, IFSM, CIOB or other relevant professional body

·  IWFM Level 2 qualification or above

·  Technical awareness training such as legionella / water hygiene, working at height, fire door inspection etc.

Experience / Knowledge

·  General understanding of asset management principles linked property management.

·  Knowledge of pass / fail criteria for passive fire protection systems.

·  Experience of undertaking building safety audits in residential buildings with multiple units Skills / Abilities

·  Strong negotiation skills

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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