Team Secretary - Part Time

Job description

·  Location
Birmingham, West Midlands
·  Salary
£23,000.00/Year
·  Category
Office and Secretarial - Secretarial
·  Job type
Permanent
·  Industry
Property
·  External Reference
JN-102020-148109

Are you an experienced PA/Secretary with experience of supporting large teams? Are you highly organised with meticulous attention to detail? Do you want to work for a market leading company that promotes employee growth and progression? If so, this is the perfect role for you!

An amazing opportunity for an experienced PA/Secretary to join a large real estate organisation based in Birmingham City Centre.

Benefits:

·  City Centre location

·  Excellent salary - £23,000 pro rata

·  Part time role - 30 hours per week

·  Hours of work - 9am - 3:30pm (some degree of flexibility on start and finish times)

·  Pension plan

·  Other company benefits

Duties to include:

·  Provide Secretarial support primarily to the Commercial Development team, with some support required for other departments when needed.

·  Maintain accurate and up-to-date diaries for the team.

·  Arrange travel and hotel bookings for the team.

·  Handle all invoicing and accounts for the team on a daily basis.

·  Use of Financial Tools software to create invoices and PO numbers (training provided).

·  Reconciliation of billings on a monthly basis and liaise with Finance where required.

·  Produce accurate reporting documentation to deadlines.

·  Open new job files and maintain accurate documentation on file throughout the job including compliance matters and archiving as appropriate.

·  Typing and formatting of letters/reports/tenders/databases/emails in Microsoft Word, Excel, Powerpoint and Outlook.

·  Proactively ensure team members are kept up-to-date of diary schedule on a weekly basis.

·  Answer the telephone in a professional manner and redirect or take messages efficiently and accurately.

·  Liaise with clients on behalf of the department in a professional manner.

·  Ensuring CVs, Case Studies and Team sheets are kept up-to date.

·  Managing contact database.

·  Creation of agendas and minute taking at meetings.

·  Processing expenses and updating timesheets for fee earners.

·  Arranging and coordinating team meetings and events.

·  Filing/photocopying/archiving/printing/binding.

·  Proof read documentation.

·  Liaise with other national offices/staff.

·  Produce accurate and timely audio and copy typing for the team.

·  Maintain accurate and up-to-date filing for the team.

·  Manage incoming emails as required.

·  Manage incoming post for the team.

·  Order stationery as required.

Skills/Experience required:

·  Excellent administration and time management skills

·  Excellent IT skills - Microsoft Office, Outlook, Excel and PowerPoint

·  Excel user - intermediate/advanced - must have experience of v-lookups and pivot tables

·  Excellent verbal and written communication skills

·  Accurate typing skills - 60wpm minimum

·  Proficiency in taking minutes of meetings

·  Highly numerate and comfortable with managing financial spreadsheets

·  Proactive, assertive and self-motivated

·  Excellent organisational and prioritising ability

·  Meticulous attention to detail

·  Ability to work with senior members of staff

·  Excellent ability to work flexibly and multitask

·  Must be a team player but also have the ability to use own initiative

·  Must be able to cope with routine tasks

·  Dependable - proven ability to work under pressure to tight deadlines

·  Ability to work under pressure and key deadlines

·  Ability to cope with routine tasks

·  Resilient personality with a natural ability to get on with other people

If this sounds like you, apply today! Interviews taking place w/c 19/10/2020!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Rehana Begum