Part Time Payroll Administrator

Job description

  Location
York, North Yorkshire
·  Salary
£ 20000 - £ 23000 / Year
·  Category
Office and Secretarial - General Administration & Clerical
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
110618

Main Purpose:

The Accounts Department comprises 5 members of staff and is supported by a consultant finance officer. You will act as the Payroll Administrator for 250+ full and part-time staff.

Main Duties

·  Preparation and input of all monthly payroll items including allowances, deductions and calculations of part time employees' salaries

·  Printing and distribution of monthly payslips

·  Recording of employee information, such as resignations, contractual changes, new starters, personal details in order to maintain up to date records on current payroll software

·  Reconcile payroll accounts to maintain accuracy or detect errors or anomalies

·  Input of all salary changes as notified by the Personnel Department

·  Preparing and submitting the monthly teaching and non-teaching pensions and AVCs return

·  Inland Revenue return, reconciling accounting records to ensure accuracy and completeness and compliance of regulations, ensuring that the school complies with Real Time Information submissions and production of P11Ds

·  Keep informed about changes in tax and deduction laws that apply to the payroll process

·  Ensuring the school complies with current auto-enrolment pension requirements

·  Salary sacrifice arrangements

·  Collection of Gender Pay census information

·  Attend relevant seminars and workshops to ensure relevant and current skills and knowledge are maintained and applied to role

·  Completion of various annual statistical reports for external bodies

·  Undertaking any reasonable tasks from time to time associated with the running of the Accounts Office

·  Maintaining a positive and effective working relationship with employees and other internal and external bodies contacted in the course of work, communicating clearly and concisely both orally and in written form

·  Remaining flexible in working attitude towards payroll changes - pay frequency, method, pay dates, dispensations, computer software, and to organisational changes

The above main duties are not exhaustive and may vary without changing the character of the job or level of the responsibility.

Child Protection : this post is subject to acceptable references and clearance from the Data Barring Service as part of the Foundation's commitment to providing a safe environment for our pupils.

Essential criteria

Desirable criteria

How measured

Experience

·  Experience of administrating and processing payroll for a similar sized organisation

·  Experience of working within a confidential environment

·  Experience of working with Pensions and understanding the differing schemes and monthly returns

·  Experience of working within a school environment

Application Form / Interview

Education and Training

·  Good standard of Maths and English (GCSE or equivalent)

·  Suitable payroll qualification AAT/NVQ Level 2, IPP, IAB or equivalent

Application Form

Skills and knowledge

·  Excellent numerical and analytical skills

·  Good IT knowledge and skills

·  Good spoken and written communication skills

·  Organised and methodical approach to work

·  High level of accuracy and attention to detail

·  Excellent time management

·  Ability to work effectively with others as part of a team

·  Uses initiative and can successfully work independently

·  Understanding of HMRC and RTI requirements

Interview / Task

Personal attributes

·  Confidentiality and honesty

·  Enthusiasm and humour

·  Caring and open personality

·  Empathy with the principles, ethos, aims and aspirations of the Foundation

Interview

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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