PA - Education

Job description

  Location
Dundee, Dundee City
·  Salary
£9.96/Hour
·  Category
Education & Childcare - Education Administration
·  Job type
Temporary
·  Industry
Education and Childcare
·  External Reference
JN-092018-25897

We at Adecco in Dundee are currently looking for a PA to work with our client, a large higher educational establishment in Dundee.

You will be the first point of contact and co-ordinate day-to-day high level administrative support together with the servicing of management meetings. You will demonstrate excellent administrative skills, a high level of initiative with the ability to work in a challenging, busy and confidential work environment. You will have experience of working in a customer focused environment; you will possess a high level of accuracy, proof reading skills and have excellent attention to detail. The ability to multi-task and co-ordinate activities effectively is also essential to the succession operation of this role.

Principal Duties

The post holder will be required to prioritise and manage a workload comprising the following elements:-

·  Management of diaries, including the organisation of internal and external meetings and events;

·  use initiative and judgement to prioritise key and urgent tasks/actions, drafting correspondence and collating information to ensure deadlines are adhered to;

·  exhibit an outstanding level of confidentiality, sensitivity and awareness and use skills of tact and diplomacy to ensure that the high profile nature of the work is maintained at all times;

·  facilitate meetings by arranging venues/facilities, working with members of management to prepare agendas, collating and circulating of the relevant papers. You may be expected to attend and minute meetings when appropriate;

·  act as Secretary and advisor to ensure that issues are appropriately represented and reported

·  maintain communication for incoming and outgoing mail ensuring all business is followed up appropriately;

·  take the lead in organising all staff events

·  produce presentations when necessary

·  book complex travel arrangements (national and international) for the management team and visitors where appropriate;

·  develop and maintain excellent working relations with staff, dealing with sensitive and confidential information, developing effective working relationships and promoting team working, efficient practice and timeous decision making;

·  assign standard or routine tasks to others and be responsible for making sure they are completed correctly and to schedule, to ensure service quality standards are maintained;

·  plan and prioritise own work activities to ensure operational efficiency, responding to new pressures and adjusting priorities as needed;

·  respond and resolve enquiries and problems, judging when to pass complex queries on or to involve others, to provide an effective service and clear advice to colleagues, students and external agencies;

Knowledge & Experience

·  Educated to HND level or equivalent experience.

·  2-3 years relevant experience working within Higher Education sector or equivalent experience.

Personal Skills & Attributes

·  Well-developed communication and interpersonal skills.

·  Sound analytical and problem solving capability.

·  Sound knowledge and experience of IT including a good working knowledge of Microsoft Office, email and the internet

·  Proven planning, organisational and prioritising capability.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy