Junior Office Manager

Job description

·  Location
London, Greater London
·  Salary
£ 24000 - £ 25000 / Year
·  Category
Accountancy & Finance - AAT
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-102019-96625

Role: Junior Office Manager/Office Assistant

Salary: £24,000 - £25,000

Location: Blackfriars

Type: Permanent

My client, a well-established Architecture business are in the process of hiring a junior Office Manager to join their existing team based near Blackfriars. The sole responsibility of this role is to over-see the all of the office functions including, general administration, ordering stock, office organisation and IT support.

Main duties:

·  Covering Reception duties as and when required

·  Liaising with New employees - setting up interviews, dealing with new starter paperwork, H&S briefings, Emails and server access, set up of work stations.

·  Keeping records of Staff leave and Sickness using an online portal

·  Ordering of stationary and other office supplies, including IT Equipment

·  Co-ordinating of events hosted in house

·  Maintaining a client contacts database

·  Update and monitor contract renewal calendar and compare rates upon renewal

·  Update Office manager and IT handbook as necessary

·  Ordering of branded materials i.e., brochures, business cards, leaflets

·  Assisting the Directors with an various PR tasks

·  Collate staff timesheets on a monthly basis

·  Overseeing Archiving procedures

·  Organising & booking staff social events throughout the year

·  Organise large in-house events

·  Monthly Credit card analysis

·  Collate and Check all incoming invoices

·  Monthly checks of the IT Back up

·  Ad-hoc Day to Day IT assistance

·  Communicate with IT support company for problems/updates

·  Set up new computers, including specific software's

·  React to Printer issues when needed- run maintenance checks, clean/ change inks, communicate with supplier

·  Maintain the office phone system through a portal

·  Office organisation and management

·  Ensure all health and safety requirements are met

·  Communicate with contractors and suppliers

Personal Specification:

·  Reliability and discretion; you will often learn of confidential matters

·  Outgoing and confident but most importantly friendly

·  Adaptability

·  Communication and relationship building skills

·  Organisational skills

·  IT sills

·  Problem solving skills

·  Initiative

·  The ability to 'make things happen'

·  Make the job role your own

·  Attention to detail

·  Capable and pro-active

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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