· Job type
· External Reference
JO ACC PAY ANA
Office and Secretarial
Accounts Payable Analyst:
The role - to ensure that a vehicle purchase invoice is consistent with the order placed and that all discounts, whether off-invoice or post-registration are in place before the invoice is analysed and authorised for payment.
*Monitor and clear all queues showing list of dealer invoices received
*Analyse individual invoices against orders. Investigate and resolve variances before approving the invoice for payment. Escalate issues to the appropriate person and obtain sign-off for any differences above the standard threshold.
*Where appropriate, communicate problems to dealers and/or seek clarification.
*Input invoice coding , ensuring that any post-registration VRB, profit filtering and Tactical Sales initiatives have been recognised.
*Ensure that the capital cost of the vehicle is consistent with the customer quote. Investigate and resolve differences in accordance with policies and procedures and by the appropriate communication method: email, CRS Link etc.
*Assist in resolving unmatched items on the various control accounts that are impacted by the capital cost process.
*Promote and support a team-working culture whereby issues are resolved quickly; internally, use verbal communication wherever possible, but document the outcome where necessary.
*Be commercially aware and bring to the attention of the appropriate person issues and/or opportunities that impact the risk and rewards available.
*Build relationships and develop the trust of the internal and external customers.
Reporting & Systems (including Service Level Agreements - 'SLAs')
*Meet all agreed SLA's and Key Performance Indicators (KPI's).
Delivering Great Service
*Maintain a high level of service focus, ensuring Service Style is adopted and supported at all times.
*Keep abreast of market conditions and specific industry and organisational changes.
REQUIRED KNOWLEDGE & EXPERIENCE
*Previous experience in a similar role preferred - e.g. Accounts Payable
*Past experience of the car industry desirable.
*Willing to work with imperfect information, whilst at the same time ensuring that nothing materially detrimental is approved for payment.
*Good level of computer and numerical skills
*Working knowledge of core Microsoft applications (Word and Excel).
*Good problem solving
*Good reconciliation skills
*Excellent communication skills
*Experience of actively participating in a team environment, whilst demonstrating the capability to work independently.
*Positive self image
*Pro-activity and a "Can Do" approach
*Self Control under pressure
*Ownership of tasks and issues through to completion
*Fluent in business English language - written and verbal.
*Full understanding of relevant products, processes and systems.
This role is initially a 6 month contract that could turn in to a permanent vacancy.
Once permanent the company offer a wide range of company benefits including a car scheme.
Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.