Accounts Assistant

Job description

  Location
London, Greater London
·  Salary
£13.01/Hour
·  Category
Accountancy & Finance - Accounts Assistant
·  Job type
Temporary
·  Industry
Public Sector
·  External Reference
EGAA

Accounts Payables

·  All aspects of purchase ledger from setting up suppliers, scanning invoices, certifying for payment and posting to the ledger using image matching processing for UK and Foreign suppliers.

·  Reconciliation of supplier accounts to statements identifying outstanding items.

·  Liaise with suppliers and departments about overdue payments to bring these matters to a swift conclusion.

·  Review, monitor and check all submitted documents to ensure that payments are made in accordance with Inland Revenue requirements.

·  Raise manual cheques and CHAPS as required.

·  Issue petty cash for all sites, including staff advances and returns and maintaining the electronic petty cash book.

·  Administrate the procurement card process, dealing with enquires for circa 160 users, updating the journey input file and reconciling on a monthly basis.

·  Administrate the employee expenses payments dealing with approximately 50 returns a week, scanning and posting to the accounting system.

·  Set up cheque or BACS payment runs ensuring appropriate paperwork supports all transactions.

·  Process journeys as necessary including intercompany purchasing.

Accounts Receivable

·  All aspects of sales ledger from raising invoices, banking cash and cheques, posting receipts and dealing with enquires from internal and external customers.

·  Ensure that invoice registered are correctly posted.

·  Processing of daily income transactions for the Membership and Ticketing (MTS) of operations.

·  Processing of daily income transactions for the Development department updating their Raiser's Edge database as required.

·  Month end responsibilities to include journals and control account reconciliations for income.

Bank

·  Process daily bank transactions into the ledgers to ensure records are up to date.

·  Raise paperwork for bank transfers and ensure that these are signed.

·  Maintain bank statement filing and liaise with banks as necessary on day to day matters.

·  Attend the bank as required for replenishment of petty cash or advances.

General

·  Offer a high level of customer service to resolve enquiries from customer, suppliers and internal staff.

·  Administer the electronic invoicing system including answering queries from staff. training new users and ensuring paper and electronic records are kept up to date.

·  Check the accounts email inbox and respond to emails in a timely manner, including processing any invoices received electronically.

Adecco is acting as an Employment Business in relation to this vacancy.