Accounts Assistant

Job description

  Location
Slough, Berkshire
·  Salary
£ 18000 - £ 22000 / Year
·  Category
Accountancy & Finance - Accounts Assistant
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
ACCOUNASSISTANT-AL-1

Do you have Accounts experience?

Keen attention to detail?

My client a construction company based in Slough are looking for a Purchase Ledger Clerk to join their team on a permanent basis.

This role is a great opportunity for someone who is enthusiastic, willing to learn and looking to take on more responsibility as the role develops.

This role has been designed to support the Finance Department with all aspects of Purchase Ledger within the group and to assist the Finance Manager with basic accounting duties/Administration.

Main duties involve:

o Setting up Supplier accounts on accounting software, maintaining and updating details to ensure current and accurate information is kept at all times (new and existing)
o Downloading, printing, barcoding & scanning invoices onto the system when necessary
o Daily input of invoices and credit notes including matching to PO/ allocating to correct project or cost centre (high volume), ensuring that all invoices are properly authorised.
o Resolution of any invoice queries in a timely manner, this involves developing strong relationships with our suppliers and internal buying department.
o Review and report all invoices received without a purchase order
o Reconciliation of supplier's statements against purchase ledger records to ensure all invoices have been received (requesting copies if required)
o Preparation of monthly and ad-hoc supplier payments
o Distribution of supplier remittance advices
o Communicating with suppliers on a regular basis by phone, email, and written correspondence
o Chasing and collating of all credit card receipts, reconciling against statement and entering onto accounting software ready for payment
o Ensuring all Direct Debits and Prepayments are processed and reconciled.
o Inter-company transactions and reconciliations
o Reporting invoice accruals and liaising with Finance Manager where necessary
o Assisting Finance Manager with the month end accounts process
o Maintenance, filing and archiving of invoices, supplier statements and other related paperwork
* Subcontractors
o Sending out Subcontractor Registration Questionnaires - chasing until received, logging and verifying
o Setting up Subcontractor accounts on accounting software, maintaining and updating details to ensure current and accurate information is kept at all times
o Verifying Subcontractors with HMRC
o Processing subcontractor applications for payments (accounting software and excel)
o Assisting Finance Manager with fortnightly subcontractor payment runs
o Distribution of Subcontract Payment Advices
o Assisting the Finance Manager with preparation of the CIS Return
o Distribution of Monthly CIS Statements
o Maintenance, filing and archiving of applications, certificates, payment advices, CIS statements and other related paperwork
o Managing petty cash and posting transactions onto accounting software
o Checking and processing employee expense/mileage claims
o Checking and processing employee timesheets
o Parking Fines - Logging and paying or appealing all PCNs
o Supporting the Finance Manager in other areas as and when necessary
o Ad-Hoc duties when requested and providing general assistance to other departments when required (for holiday cover).
o Filing, archiving, photocopying, scanning etc.

Person Specification:

* Strong IT skills - Word, Excel, Outlook
* Ability to reconcile ledger and ensure that details are accurate
* VAT experience
* Keen attention to detail
* Excellent inter-personal skills
* Ability to communicate in an articulate manner with internal and external customers, both verbally and in writing
* Remaining calm and focused under pressure and able to work to strict timescales
* Ability to prioritise key tasks and responsibilities
* Ability to maintain confidentiality of all information
* Ability to work in an organised and orderly fashion
* Positive attitude with a "can do" work ethic
* Flexibility to adapt to new systems and ways of working and willing to deal with additional ad hoc jobs
* Punctual, hardworking and a team player

Please apply now!

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