Purchasing Supervisor

Job description

Company Description

Sofitel Al Hamra Beach Resort

Job Description

·  Respect the policies and procedures implemented on the process of procurement.
·  Support and encourage the objective of cost control and maintain traces for audit.
·  Raises purchase orders.
·  Obtains approvals for purchase orders.
·  Order the market list items on daily basis.
·  Forward the daily orders to Receiving Clerk
·  Ensure Locally Nominated supplier information is kept up to date.
·  To maintain relationships with hotel suppliers and report on their performance.
·  PO's are completed with proper approvals prior to ordering
·  Follow-up with supplier for pending items and inform kitchen about status
·  Complete report for miscellaneous pending PO and forward to Purchasing Manager by end of each month
·  File and fax Purchase Orders
·  Proper filing system for all quotations
·  Acts as the main point of contact and communication between the purchasing department and main kitchen
·  Follows up with suppliers for timely order deliveries.
·  Places, receives and handles incoming and outgoing telephone calls.
·  Administrates daily fax and email correspondence.
·  Coordinates with the Receiving Clerk to ensure accuracy of deliveries.
·  Prepares statistical reports and quotation comparisons, among others, as required by the Purchasing Manager.
·  Assist the purchasing Manager in negotiations.
·  In absence of Purchasing Manager, places purchase orders and ensure delivery of supplies and equipment to the hotel respecting the deadlines.
·  To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
·  To carry out any other reasonable duties as assigned by the Purchasing Manager