Purchasing Officer - Saudi nationality

Job description

Job Description

·  Thorough knowledge of Purchasing functions, Payable procedures, Goods receiving and storing procedures, Market Knowledge, and internal controls.
·  Full cooperation with the Area Director of Purchasing MHR Middle East and Project Manager Future Log Middle East.
·  Make full usage of the corporate web shop.
·  Knowledge of automated procurement systems.
·  Professional written and verbal communication and interpersonal skills.
·  Highly organized and capable of managing several tasks at one time.
·  Carry out supervisory responsibilities in accordance with the company's policies and applicable local laws.
·  Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects.
·  Ability to participate in and facilitate group meetings.
·  Working knowledge of modern office methods, procedures, and equipment.
·  Proficient knowledge of Word, Excel, Outlook, and PowerPoint.
·  Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
·  Act as a department team member and contribute to a positive personal, department, and company image.
·  Make conscious decisions and implement and monitor them.
·  Manage time and resources effectively.
·  Demonstrate drive and determination to succeed.
·  Maintain a high standard of personal hygiene and appearance at all times.
·  Fully understand and adhere to the hotel’s employee handbook and the regulations contained therein.
·  Liaise with Owning Company Auditors and Operating Company Auditors.
·  Fully understand the hotel’s policies, procedures, and standard operating procedures related to fire, safety, and health.
·  Anticipate needs and develop contingency plans when necessary.
·  Efficiently manage time and resources.
·  Set and achieve high personal performance standards.
·  Plan, organize, and use a systematic approach to complete tasks.
·  Prioritize actions and manage tasks through to completion.
·  Collect and analyze relevant and accurate information to overcome challenges.
·  Handle queries from internal and external customers.
·  Manage conflicts effectively.
·  Motivate and inspire others to perform.
·  Communicate openly and clearly both verbally and in writing.
·  Develop positive working relationships at all levels.
·  Effectively delegate tasks to get things done.
·  Execute efficient and cost-effective purchasing for food, beverage, general, and operating equipment.
·  Liaise directly with the Director of Food and Beverage/Executive Chef on food and beverage requirements.
·  Liaise with Department Heads for individual department requirements, provide alternatives, and advise on cost-effective procurement, economical order quantity, and setting Par Stock levels.
·  Ensure adherence to proper operating standards in purchasing, receiving, storing, and goods issuing.
·  Ensure uninterrupted supply of goods and services for all departments.
·  Maintain vendor performance files to ensure consistency in quality and service.
·  Conduct market surveys regularly to study market innovations, new products, and cost comparisons.
·  Report savings achieved monthly to management.
·  Follow hotel purchasing procedures, ensuring each purchase has three quotations with thorough cost comparisons.
·  Ensure minimum inventory levels are maintained at all times.
·  Negotiate quarterly agreements with suppliers for regular supplies (e.g., fruits, vegetables, fish, and meat).
·  Perform additional duties as required by the role of Purchasing Officer.

Qualifications

·  Bachelor’s degree in Business Administration or a related field.
·  1-3 years of purchasing experience, preferably in hospitality.
·  Knowledge of local purchasing laws and hotel policies.
·  Proficiency in procurement software and systems.
·  Fluency in English