Executive Secretary & Personal Assistant to the General Manager

Job description

Job Description

We are seeking a highly organized and efficient Executive Secretary & Personal Assistant to support our General Manager in Novotel Cairo El Borg. This role is crucial in ensuring smooth day-to-day operations and providing comprehensive administrative support to senior leadership.

·  Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements
·  Handle confidential and sensitive information with the utmost discretion and professionalism
·  Prepare and edit correspondence, presentations, and reports
·  Act as a liaison between the General Manager and internal/external stakeholders
·  Coordinate and organize executive meetings, board meetings, and other high-level events
·  Manage incoming calls, emails, and visitors, prioritizing and directing them appropriately
·  Perform general office management duties, ensuring a well-organized and efficient work environment
·  Anticipate the General Manager's needs and proactively offer solutions to potential issues
·  Handle special projects and tasks as assigned by the General Manager
·  Assist in the preparation and distribution of internal communications and memos
·  Manage and maintain filing systems, both electronic and physical, for easy retrieval of information
·  Coordinate with other departments to gather information and prepare reports for the General Manager
·  Assist in the development and implementation of office policies and procedures
·  Manage the General Manager's expense reports and reimbursements
·  Serve as a point of contact for VIP guests and high-profile clients

Qualifications

·  Minimum 3 years of experience as an executive secretary or personal assistant in a corporate environment 
·  Bachelor's degree in Business Administration, Office Management, or related field (preferred)
·  Certification in Executive Assistance or Office Management (preferred)
·  Excellent verbal and written communication skills in English and Arabic in addition to French is preferred.
·  Strong organizational and time management skills with the ability to multitask and prioritize effectively
·  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
·  Demonstrated expertise in calendar management, scheduling, and travel arrangements
·  Ability to handle confidential information with the highest level of discretion
·  Exceptional problem-solving and decision-making abilities
·  Proactive approach to work with a strong attention to detail
·  Flexibility to adapt to changing priorities and work under pressure
·  Cultural sensitivity and ability to work in a diverse, international environment