Executive secretary

Job description

Company Description

We are seeking a highly organized and efficient Executive Secretary to join our team in Cairo, Egypt. As the Executive Secretary, you will play a crucial role in supporting our senior leadership team, ensuring smooth operations of the executive office, and facilitating effective communication within the organization.

Job Description

Main Duties:

·  Manage the executive's calendar, schedule appointments, and coordinate meetings
·  Handle confidential and sensitive information with the utmost discretion
·  Prepare and edit correspondence, presentations, and reports
·  Act as a liaison between executives and internal/external stakeholders
·  Organize and maintain filing systems, both digital and physical
·  Coordinate travel arrangements and prepare itineraries
·  Take and distribute meeting minutes
·  Manage incoming calls, emails, and other communications
·  Assist in planning and organizing company events and functions
·  Provide administrative support to other departments as needed
·  Implement and maintain office procedures and systems
·  Monitor and order office supplies
·  Greet and assist visitors to the executive office

Qualifications

·  Bachelor's degree in Business Administration or related field (or equivalent experience)
·  Proven experience as an Executive Secretary or in a similar role
·  Excellent written and verbal communication skills in both English and Arabic
·  Strong proficiency in Microsoft Office Suite and other relevant office software
·  Exceptional organizational and time management skills
·  Ability to multitask and prioritize effectively in a fast-paced environment
·  Keen attention to detail and accuracy
·  Strong interpersonal skills and ability to interact professionally with senior executives and stakeholders
·  Demonstrated discretion and ability to handle confidential information
·  Problem-solving skills and ability to work independently
·  Flexibility to adapt to changing priorities and deadlines
·  Knowledge of office management procedures and corporate communication protocols
·  Experience in scheduling and calendar management
·  Ability to work under pressure and meet tight deadlines