Conference Co-ordinator

Job description

Job Description

We are seeking an experienced and highly organised Conference Co-ordinator to join our dynamic team in Leeds, United Kingdom. As a Conference Co-ordinator, you will be responsible for planning, organising, and executing successful conferences and events for our organisation and clients.

·  Plan and manage all aspects of conference logistics, including venue selection, catering, audio visual equipment, and accommodation
·  Develop and maintain detailed project timelines, ensuring all deadlines are met
·  Create and manage conference budgets, monitoring expenses and identifying cost-saving opportunities
·  Negotiate contracts with vendors and suppliers to secure the best possible terms
·  Coordinate with speakers, attendees, and sponsors to ensure their needs are met
·  Manage on-site operations during conferences, overseeing staff and volunteers
·  Analyse post-event feedback and prepare comprehensive reports for stakeholders
·  Maintain accurate records of all conference-related activities and communications
·  Stay up-to-date with industry trends and best practices in conference planning

Additional Information

General Duties

·  Follow the standards and performance outlined during training and in the departmental service procedures manual. Complete all tasks within the shift to these standards.
·  Suggest any improvements that could be made to existing services or procedures.
·  Attend training programmes and meetings as directed to constantly improve skills and knowledge.
·  Follow the expectations and guidelines in the Accor Employee Handbook.
·  Do not divulge Hotel or guest information either during or after employment with the hotel/ Accor.