Centralized Accounts Payable Supervisor

Job description

Company Description

Fairmont The Palm is a luxury, world-class resort located on the iconic Palm Jumeirah Island in Dubai. The hotel features 391 guest rooms and suites with dedicated Fairmont Gold rooms and lounge. A total of 11 food and beverage outlets on property offer international dining options including Michelin Guide recommended 2022 and 2023 Little Miss India, Frevo - Brazilian Churrasco experience, Seagrill Bistro, Ba Restaurant and Lounge, Blowfish, Flow Kitchen, The Cigar Room, Vuvuzela and others. Fairmont The Palm also features an expansive pool and beach area with a health club, Serenity Spa Dubai - The Art Of Well Being and the Fairmont Falcons Kids’ Club.

Job Description

·  To provide an effective system to track Payable Accounts for effective Cash Flow Management;
·  To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PRs, POs, Delivery Notes, signed Receiving Records, Contracts etc.) for matching with invoices;
·  To process invoices on daily basis i.e. to match them with their authorized supporting documents & receiving records, sort and book the invoices against relevant account and departments;
·  To check all the petty cash vouchers for supporting documents, validity and accuracy and posting in the accounting system for payment processing;
·  To file all the paid petty cash vouchers properly for future reference;
·  Provide a summary of creditors ageing report required by various Finance and Control Section personnel to prepare monthly reports;
·  To review and determine all payments due and to submit the payment requests and disbursement schedule to Finance Manager for review and signature prior to the actual preparation of cheques.
·  To  prepare cheque payments and submit them, with supporting documents for final approval and signatures of the Director of Finance and General Manager;
·  To raise and record cheques for urgent payments;
·  To prepare month-end report closing of Accounts Payable;
·  To prepare monthly accruals for goods and services received but not invoiced;
·  To prepare monthly provision for any major contracted services;
·  To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts’
·  To prepare and follow-up on some balances sheet schedule as instructed including all the advanced payments;
·  To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned work[lace to the standard set;
·  To ensure all files and reports are properly filed for future reference;
·  To assist in carrying out quarterly, semi-annual, annual inventory of operating equipment;
·  Ensure loyalty of key suppliers of the hotel, resulting to lower cost per unit.
·  To assist in implanting and streaming the internal control procedures (FOCUS Audit) covering all activities of the hotel.

Qualifications

·  Minimum of 3 years of relevant experience in the hotel industry preferably in luxury segment.
·  Service focused with keen eye for details.
·  Strong user knowledge of Microsoft Outlook, Microsoft Office, Opera, Sun System or its equivalent.